Senior Executive Assistant

Location: Stamford CT (Or within a 60 mile Radius). Requires the associate to be onsite 2-3 days a week at the Stamford CT location. Other days can be remote/from home.

Must Haves: 7 years as an executive assistant, 2 of these years candidate should also have Coupa/Supplier Management experience, supporting senior level executives in a corporate environment and a minimum of 4 years of experience working with Microsoft Outlook, PowerPoint, Word, Excel and Outlook.

Role Summary/Purpose

In this role you will provide administrative support services to four of Clients Senior Vice Presidents within the Finance organization, including the Chief Accounting Officer, Tax Director, CFO Home & Auto, and Head of Consumer Bank. The ideal candidate must have strong organizational, interpersonal, communication and computer (Microsoft Office) skills, and the ability to handle confidential information and work in a fast-paced, ever-changing environment.

Essential Responsibilities:

· Interact with employees, customers, and outside advisors in a professional and efficient manner

· Effectively use computer and company software programs with strong emphasis on Microsoft Word, PowerPoint, Excel, Outlook (for appointments/email), Microsoft Teams, Nitro Pro, Coupa and AMEX Global Business Travel for T&E

· Proactive planning & creating meetings and managing busy and complex calendars (including frequent calendar shifts), continuing to ensure accuracy of attendees, meeting locations, materials etc.

· Arranging for complex travel plans and events and prepare/reconcile T&E and Purchase Card reports; Travel (book on-line flight reservations and coordinate all travel/meeting logistics)

· Process statements of work, purchase orders, and invoices, ensure timely vendor payments and support supplier management through our Coupa system

· Proactively anticipate and communicate potential issues, propose solutions and have close attention to detail

· Clear and effective communication with leaders and effective prioritization of tasks

· Coordinate activities and meetings, planning for on-site and off-site events; includes coordination with outside parties

· Ensure documents are posted accurately and timely in preparation for meetings/conference calls

· Attend staff/team meetings as required

· Maintain calendar for staff and department activities. Assist in prioritization of items

· Perform other duties and/or special projects as assigned

Qualifications/Requirements:

· 7 years in an executive administrative role

· Minimum of 2 years of experience supporting senior level executives in a corporate environment

· Minimum of 4 years of experience working with Microsoft Outlook, PowerPoint, Word, Excel and Outlook

· Minimum of 2 years of experience working with supplier management software like Coupa

· Strong organizational skills and possess the ability to handle multiple projects

· Strong attention to detail

· High level of integrity, confidentiality and self-confidence

· Clear, concise and articulate communication skills (verbal & written)

Desired Characteristics:

· Coupa experience

· Supplier management and accounts payable experience

· Excellent communication and interpersonal skills

· Strong problem-solving and critical thinking skills with a passion for excellence

· Demonstrative initiative, ability to work independently and must be a team player

· Ability to accept responsibility and handle confidential information

· Excellent proficiency of Microsoft Outlook, PowerPoint, Excel and Word