Public Relations Assistant

Publicity Coordinator
Ingenuity Group | Los Angeles, CA

Ingenuity Group, a talent and brand consultancy founded by Ina Treciokas is seeking a Publicity Coordinator in our Los Angeles office. This role is ideal for someone who thrives in a fast-paced environment, is highly organized, and passionate about driving productivity at the highest level.

You will be the go-to support for an executive whose work involves complex schedule management, high-level client interactions, and new business initiatives. Success in this role requires exceptional organizational skills, discretion, and the ability to anticipate needs and adapt quickly.

Key Responsibilities:

• Calendar & Scheduling: Manage a complex, constantly evolving schedule, ensuring seamless coordination of clients' engagement and events.
• Event Coordination: Assisting with the organization and execution of events, including press conferences, screenings, and other publicity events. Oversee booking hair, makeup, and styling services for client appearances.
• Travel Management: Arrange detailed domestic and international travel, including flights, hotels, car services, and itineraries.
• Communication & Gatekeeping: Act as the primary point of contact, handling confidential information and correspondence with discretion.
• Media Monitoring: Tracking media coverage and news of interest related to clients.
• Press Kit Preparation: Assisting with the preparation of press kits and other promotional materials.
• On-the-Go Support: Be on-call and ready to manage last-minute changes, urgent requests, and unexpected emergencies as they arise.
• Expense & Financial Management: Track and process expenses, reconcile credit card statements, and manage invoices.

About You:

• You have at least one year of experience in an administrative support role within a fast-paced setting.
• You are exceptionally organized, detail-oriented, and adept at managing multiple complex projects simultaneously.
• You are proactive, resourceful, and anticipate needs with a solutions-oriented mindset.
• You are deeply committed to punctuality and operational excellence.
• You possess superior written and verbal communication skills.
• You are driven to exceed expectations and take pride in contributing to impactful outcomes.

Valuable Assets:

• Prior experience in a PR agency, talent agency, or similar fast-paced professional services environment, either as FT employee or internship
• Degree in Communications, Public Relations, Marketing.