What are the responsibilities and job description for the Events & Sales Coordinator position at ACBJ?
- Coordinate all event marketing
- Oversee and execute a marketing plan for each event that includes social media, e-marketing, print and web.
- Coordinator will work with both the Event Director and BDD to ensure marketing plan stays on track.
- Coordinator will identify and build relationships with community partners for event exposure and marketing.
- Build out online event registration pages
- Create & update event registration pages using the company system.
- Coordinator will work directly with the Event Director on this.
- Ensure that all new sponsorships and event speakers are updated in real time.
- Oversee program logistics: Sponsors, speakers, and honorees
- Assist ED in regular communication with honorees
- Assist in coordinating speaker logistics -- when needed
- Complete event sponsorship schedule for all sponsors
- Coordinate registering honorees, speakers, and sponsors for programs in a timely and accurate manner
- Manage event collateral design with the BDD to ensure cohesive branding and onsite asset creation
- Event Execution
- Brainstorm with ED on overall event execution for each event
- Manage day-of event registration
- Assist in all aspects of event prep -- name badges, event signage, on-site publications, event décor, sponsor material, framed material, awards, step and repeat etc.
- Assist with event load in, set-up, and load out
- Participate in the long-term planning of events with Events Director
- Assist in the strategic planning of Puget Sound Business Journal Events, including new events and improving existing events
- Assist in the overall design and theme implementation of events
- Office work
- Maintain shared filing of all event trackers, communications, and planning documents with Events Director
- Produce individual event recaps to clients Gold and above level
- Produce general recap of event for other sponsor levels
- Administrative assistance
- Assist in proofing of event materials
- Assist the Events Director as instructed with planning and logistics as necessary
- Update sponsor, honoree, and speaker's trackers regularly
- Assist in collection of materials for programs
Communication and Teamwork:
- Keep Events Director aware of workflow and status of scheduled work. Work collaboratively and cooperatively with members of all other departments.
- Share organizational tools and plans for keeping on schedule
- Like all other staff members, the Event and Marketing Coordinator is asked to participate in Business Unit-sponsored events promoting the paper.
Professional Development:
The Event and Marketing Coordinator should participate in all training offered by ACBJ and the market journal when applicable.
Other:
The Event and Marketing Coordinator should be prepared to assist with any other task requested by the Events Director.
Qualifications:
- Education: High School diploma -- 2-year college degree or equivalent experience preferred.
- Experience:1- 3 years preferred.
- Specific Skills:
- Proficient with MS Office products (Excel, PowerPoint, Word, etc.)
- Ability to used Web Based communication tools required (Teams, Zoom, Webex, etc.)