What are the responsibilities and job description for the Contracts Specialist - Construction Program Management position at ACARI Management Group, Inc.?
Benefits:
Position Overview
The Contracts Specialist plays a critical role in supporting the successful delivery of the Bond Program. This position is responsible for preparing, reviewing, tracking, and administering contracts and procurement documentation for design, construction, consulting, and professional services. The Contracts Specialist ensures compliance with district policies, state and federal procurement laws, and program-specific requirements while maintaining accurate contract records and supporting project teams throughout the contracting lifecycle.
Key Responsibilities
Contract Development & Administration
Education & Experience
- 401(k) matching
- Company parties
- Competitive salary
- Dental insurance
- Health insurance
- Paid time off
- Training & development
- Vision insurance
Position Overview
The Contracts Specialist plays a critical role in supporting the successful delivery of the Bond Program. This position is responsible for preparing, reviewing, tracking, and administering contracts and procurement documentation for design, construction, consulting, and professional services. The Contracts Specialist ensures compliance with district policies, state and federal procurement laws, and program-specific requirements while maintaining accurate contract records and supporting project teams throughout the contracting lifecycle.
Key Responsibilities
Contract Development & Administration
- Prepare, review, and process contracts, amendments, task orders, purchase orders, and related documents for consultants, architects, engineers, and contractors.
- Assist in preparing solicitation packages, including RFQs, RFPs, and IFBs, in accordance with ISD policies
- Ensure completeness, accuracy, and compliance of contract documents before execution.
- Maintain contract templates and standardized language consistent with ISD and program management requirements.
- Maintaining document controls to ensure all files are organized, accessible, and current in Egnyte/OPEX.
- Serving as the primary point of contact for third-party contracts, supporting review, routing, and execution for construction and design services.
- Acting as the primary point of contact for Operational Closeouts, ensuring completeness and proper filing.
- Filing executed AERA/CAEA forms, confirming folder and naming compliance, and updating recap sheets as requested.
- Monitor contract compliance, expirations, insurance certificates, bonding requirements, and performance data.
- Ensure adherence to statutory procurement regulations, Board policies, and internal program procedures.
- Maintain organized and up-to-date contract logs, workflows, and documentation within the program management software system(s).
- Track contract milestones, deliverables, payments, and obligations to ensure timely execution and renewals.
- Prepare regular reports for program leadership, including contract status, procurement activity, and compliance metrics.
- Assist Project Managers and leadership with contract-related inquiries and documentation needs.
- Support procurement activities such as pre-proposal meetings, bid openings, evaluations, and scoring documentation.
- Communicate with vendors, consultants, and internal teams to gather required forms, certifications, and insurance.
- Facilitate onboarding of new consultants and contractors into the program.
- Help ensure timely processing of invoices by verifying contract compliance and required documentation.
- Collaborate with the program management team to support the successful execution Bond Program goals.
- Assist in developing process improvements for contract workflows, records management, and procurement efficiency.
- Provide administrative and analytical support to the Contracts Manager or Program Controls team as needed.
Education & Experience
- Bachelor’s degree in Business Administration, Construction Management, Public Administration, or a related field (preferred).
- 3–5 years of experience in contract administration, procurement, or related roles; experience with public sector, K–12, or bond program environments highly preferred.
- Strong understanding of public procurement regulations
- Excellent attention to detail, organization, and document management skills.
- Strong verbal and written communication abilities.
- Ability to manage multiple tasks in a fast-paced program environment.
- Proficiency with MS Office Suite; experience with program management software (e.g., Building Connected, Procore, Bonfire) is a plus.
- Ability to work collaboratively with cross-functional teams and external stakeholders.
- Based within the Program Management team supporting on site fulltime
Salary : $60,000 - $75,000