What are the responsibilities and job description for the Executive Administrative Assistant position at Acara Solutions?
Overview
We are seeking an Executive Administrative Assistant to join our team and provide high-level support to our executives. The ideal candidate will be organized, detail-oriented, and able to handle a wide range of administrative and executive support-related tasks.
Responsibilities
- Manage executives' calendars, including scheduling meetings and appointments
- Coordinate travel arrangements and prepare itineraries
- Assist in preparing reports, presentations, and correspondence
- Conduct research and compile data as needed
- Act as the point of contact between executives and internal/external clients
- Handle sensitive information in a confidential manner
- Perform general office duties such as filing, data entry, and organizing documents
- Assist in planning company events and meetings
Qualifications
- Proven experience as an executive administrative assistant or in a similar role
- Proficient in Microsoft Office Suite and other office management software
- Excellent time management skills and the ability to prioritize work
- Strong organizational skills with great attention to detail
- Exceptional communication skills, both written and verbal
- Ability to multitask and work efficiently under pressure
- Knowledge of office management systems and procedures
- Experience with phone systems and office equipment
- Additional skills such as customer service, proofreading, event planning, and data entry are a plus
Job Type: Full-time
Pay: $32.88 - $35.00 per hour
Schedule:
- Day shift
Experience:
- calendars, meeting and travel schedules: 5 years (Required)
Ability to Commute:
- Scottsdale, AZ 85257 (Required)
Ability to Relocate:
- Scottsdale, AZ 85257: Relocate before starting work (Preferred)
Work Location: In person
Salary : $33 - $35
