Full-Charge Bookkeeper & Office Administrator

Full-Charge Bookkeeper & Office Administrator

Acadia Contractors

Full-time, on-site

Pay: $60,000—$70,000 per year

Acadia Contractors is looking for an experienced full-charge bookkeeper to own the financial and administrative backbone of our office. This is a hands-on role for someone who can run the complete books cycle on their own — AP, AR, payroll entry, reconciliations, journal entries, and month-end close in line with GAAP — without needing day-to-day oversight. You’ll also keep the front office running: handling customer inquiries, entering leads, and keeping records organized.

We’re hiring for the long term. We want one steady, capable person to make this role their own. We’re also modernizing — transitioning our accounting into a custom ERP system — so you’ll help shape how we work, not just inherit it. If you take pride in accurate, organized work and want a place where you’ll be trusted to run things, read on.

What You’ll Do

· Full-Cycle Bookkeeping — manage the complete books cycle in our accounting system, including accounts payable and accounts receivable processing.

· Reconciliations — perform bank, account, balance sheet, and general ledger reconciliations to keep financial statements accurate.

· Journal Entries & GAAP — prepare and record journal entries and double-entry transactions in accordance with GAAP, and analyze general ledger accounts.

· Payroll Entry — collect and enter hours, prepare payroll for processing, and maintain accurate employee records.

· Reporting — maintain organized financial records and prepare reports, including WIP (work-in-progress) schedules and the year-end package handed off to our CPA.

· Lead Entry & Front Office — enter incoming leads, manage correspondence and scheduling, keep supplies stocked, and handle customer inquiries.

What We’re Looking For

· Several years of full-charge bookkeeping or AP/AR experience — you’ve owned a company’s books before, start to finish.

· Solid grasp of GAAP and core accounting — debits and credits, journal entries, account analysis, and double-entry bookkeeping.

· Skilled in bank, account, balance sheet, and general ledger reconciliation.

· Experience with accounting software (QuickBooks, Xero, Sage, or similar) and the adaptability to learn a new platform — we’re moving onto Acumatica.

· Accounts payable/receivable and payroll entry experience, with discretion handling sensitive financial and employee data.

· Accurate data entry and 10-key, with sharp attention to detail and a track record of accuracy.

· Reliable and self-directed — you stay on top of recurring deadlines without being chased, and you’re looking for a long-term home.

Nice to Have

· Experience in construction, contracting, or the trades.

· Familiarity with job costing or progress/AIA-style billing and WIP reporting.

· Experience with Acumatica or another full ERP/accounting platform.

Why Join Us

You’ll be the person who keeps our office and finances running, with the autonomy to own it and the support to do it well. We’re a small, busy team where good work is noticed and trusted.

How to Apply

In your application, briefly tell us: (1) the accounting systems you’ve worked in, and (2) the bookkeeping role you’ve held longest and why. We read these.

Acadia Contractors is an equal opportunity employer.

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $60,000 - $70,000