Specialist, Member Relations, Global Outreach, and Awards Administration

Department: Member Relations and Awards

Reports to: Director, Member Relations and Awards

Job Type: Full-time – Regular

Job Classification: Hourly (Non-exempt)

Workplace Location: Los Angeles – 8949 Wilshire

Summary/Objective:

The Specialist, Member Relations, Global Outreach, and Awards Administration supports the Academy’s membership and awards processes within the Animation, Documentary, Makeup & Hairstyling, and Short Films branches. This role manages and facilitates Academy rules and eligibility, submission processes for various categories, and provides logistical and administrative support throughout the awards season and Academy membership.

Essential Functions of the Job:

• Support the Director, Member Relations and Awards by managing and facilitating the delivery of required film submission materials for the Animation, Documentary, Makeup & Hairstyling, and Short Film categories.
• Help with member voting eligibility and viewing assignments for the Animation, Documentary, and Short Film categories.
• Assist with overall rules and eligibility questions, including but not limited to General Entry and Best Picture.
• Facilitate the Oscar Qualifying Festival lists and the Short Films Qualifying Festival Selection Committee.
• Provide logistical support, including Branch Executive Committee meetings, Executive Committee meetings, Task Force meetings, screenings, and public events.
• Review, proofread, and edit a variety of documents for accuracy, proper formatting, and spelling to ensure consistent output.
• Collaborate and assist in producing the Oscars Season programming at the Academy Museum.
• Other duties and special projects as assigned by the Senior Director of Member Relations and Awards.

Required Competencies:

• A bachelor's degree in arts, film media, or a related field is required.
• 3-5 years of knowledge and professional experience in the awards and/or entertainment industry.
• Excellent written communication skills and experience drafting email correspondence.
• Experience in organizing and planning live events.
• Demonstrate high-level knowledge of key film industry players, films, and trends.
• Able to work and meet deadlines under pressure and handle multiple ongoing projects at once.
• Must be able to learn and work with technical programs and troubleshoot.
• Demonstrated ability to influence, build relationships, and deliver results in a complex, cross-functional organization.
• Night and weekend work will be required.

Physical Demands:

• Work events in person.

Work Environment:

• Events may be noisy and crowded.

Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture.

Hybrid Requirement: All Academy positions require a minimum of 2 days per week of in-person work at an Academy Location. Exceptions: Positions requiring daily in-person presence (ex., Front-line staff, staff who need to deal with materials on-site, etc.) and medical and religious accommodations approved by the Office of People & Culture.

Compensation: The expected base salary range for this role is $25.00 – $26.00 per hour. The actual base pay offered will be determined by factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.)

Benefits:

• Comprehensive medical, dental, and vision coverage.
• 15 days of PTO, plus company-paid holidays.
• Additional time off including summer hours, winter hours, and a cultural floating holiday.
• Paid sick leave.
• Paid parental leave.
• 401k retirement plan with a company match
• Clean Air Commuter Program
• Employee Assistance Program through CompPsych Guidance Resources.
• Wellness benefits through Cigna Healthcare.
• Free access to 16,000 online courses through LinkedIn Learning
• Free Academy membership screenings
• Free tickets and screenings at the Academy Museum
• Employee discounts through LifeMart and Working Advantage