Senior Coordinator, Research and Special Projects

Department: Reference and Public Services

Reports to: Director, Reference and Public Services

Job Type: Full-time – Regular

Job Classification: Hourly (Non-exempt)

Workplace Location: Los Angeles – Fairbanks

Summary/Objective:

The Senior Coordinator, Research and Special Projects, provides a range of reference services for Academy staff, Academy members, and donors, in addition to working on a wide variety of specialized tasks and projects assigned.

This position is represented by a union.

Essential Functions of the Job

• Assist with research for Academy internal staff (Museum Curatorial, Film Archive, Film Programming) and Academy members and donors for a wide variety of projects and programs throughout the year, utilizing all available Academy Collection assets, including archival materials, photographs, books, periodicals, clippings, scholarly journals, oral histories, and graphic arts holdings.
• Assist with the delivery of digital and facsimile Academy Collection assets and coordinate project orders to completion under at times urgent deadlines.
• Staff the Library’s Orientation desk on hourly shifts throughout the week, typically for 4-8 hours per week, checking visitors in to the Library’s reading rooms and communicating Library policies and rules.
• Process and create item-level records in the Academy Collection database for archival materials in preparation for digitization.
• Coordinate and operate the Library's biweekly shuttle transporting collection items between Academy buildings in Los Angeles.
• Prepare and send acknowledgement letters and emails for donations to the Academy Collection, updating the records in the database and physical files.
• Route incoming voicemail to the appropriate departments.
• Perform other duties as assigned.

Required Competencies:

• A bachelor’s degree from an accredited college or university is required.
• Knowledge of film history and familiarity with print and online film research resources.
• Experience with basic software systems, including Microsoft Office, and working knowledge of library software and databases.
• Excellent oral, written and interpersonal communication skills.
• Strong service orientation and professional demeanor.
• Ability to work effectively with colleagues, administrators, and patrons.
• Meticulous attention to detail, strong organizational skills, and the ability to balance multiple projects.
• Ability to work both independently and collaboratively, both with long-term and deadline-driven projects.
• Flexibility with regard to work assignments, as priorities and projects can change suddenly.

Preferred Qualifications:

• 1 year library/reference work experience
• Current MLIS students are encouraged to apply

Physical Demands:

• Kneeling, bending, or stooping to access books and filed materials.
• Ability to move boxes up to 30 lbs.
• Ability to ascend and descend stairways.

Work Environment:

• Work takes place inside in a shared office environment.

Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture.

Hybrid Requirement: This position will require a minimum of 4 days per week of in-person work at the Academy's Margaret Herrick Library in Beverly Hills.

Compensation: The expected base salary range for this role is $23.84 - $24.56. The actual base pay offered will be determined by factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.)

Benefits:

• Comprehensive medical, dental, and vision coverage
• Life insurance
• 15 days of PTO, plus company-paid holidays.
• Additional time off including summer hours, winter hours, and a cultural floating holiday.
• Paid sick leave.
• Paid parental leave.
• 401k retirement plan with a company match
• Clean Air Commuter Program
• Employee Assistance Program through Cigna
• Wellness benefits through CompPsych Guidance Resources
• Free access to 16,000 online courses through LinkedIn Learning
• Free membership screenings
• Free tickets and screenings at the Academy Museum
• Employee discounts through LifeMart and Working Advantage