What are the responsibilities and job description for the Receptionist - District position at Academy ISD?
Reports to:
Business Manager
Supervisory Responsibilities:
None
Department(s):
Assigned Campus
Wage/Hour Status:
Nonexempt
Duty Days:
187
Salary:
Commensurate with education and experience
Primary Purpose: Ensure efficient operation of central administrative office and provide assistance for administrative staff.
Qualifications:
EducaEducation/Certification
High school diploma or GED
Special Knowledge/Skills
Effective organizational, communication, and interpersonal skills
- Ability to use personal computer and software (MS and Google Suite) to develop spreadsheets, databases, and do word processing
- Ability to meet established deadlines
- Working knowledge of Ascender
- Knowledge of basic accounting principles
Experience
One to three years of job related experience, preferably in public education environment
Major Responsibilities and Duties:
Records, Reports, and Correspondence
- Prepare written correspondence, forms, schedules, or reports using personal computer.
- Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
- Maintain district calendar of events.
Reception and Phones
- Schedule meetings and appointments and maintain calendars for district administration.
- Assist students, teachers, and parents as needed.
- Receive incoming calls, take reliable messages, and route to appropriate staff.
- Provide exceptional customer service.
- Organize, coordinate luncheons, board meals, etc. as needed.
Files
- Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
- Update handbooks, policy manuals, and other documents as assigned.
Accounting and Inventory
- Prepare and process purchase orders.
- Receive, store, and issue supplies and equipment.
- Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
- Assist with coordination of district meetings and campus activities.
- Maintain inventory of fixed assets, equipment, and supplies.
Other
- Provide exceptional customer service
- Sort, distribute, or deliver mail and other documents.
- Maintain confidentiality.
Equipment Used:
Personal computer and peripherals, copier, fax machine, and calculator.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions.- Repetitive hand motions; prolonged use of computers.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Accepted by:
Date:
Employee Signature
Academy ISD (AISD) does not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the district does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.
Employees with questions or concerns about discrimination based on sex, including sexual harassment should contact the AISD Director of Human Resources, the district Title IX coordinator. Employees with questions or concerns about discrimination on the basis of a disability should contact the AISD Transition Coordinator, the district ADA/Section 504 coordinator. Questions or concerns relating to discrimination for any other reason should be directed to the Superintendent at the AISD Administration Office, 704 E. Main St., Little River Academy, TX 76554, phone (254)-982-4304.