What are the responsibilities and job description for the Administrative Assistant position at Academy Express?
Academy Bus is seeking an Administrative Assistant to join our team at our Richmond VA location to support the General Manager, Safety, and Operations teams with human resources, office operations, and overall day-to-day administrative tasks.
This is a multi-faceted role with a diverse set of responsibilities supporting various teams and functions.
Reports to: General Manager, full-time, 5 days a week in the office.
Desired Characteristics:
- Multi-tasker who works well under pressure and thrives in a fast-paced environment
- Organized with attention to detail
- Team player with drive for results
- Flexible and Adaptable
- Ability to protect confidential and sensitive information
Core Responsibilities:
- Assist with employee relations, tracking attendance, answering questions, resolving issues, and keeping the lines of communication open.
- Coordinate the full cycle recruiting and onboarding processes such as walk-ins, phone calls from candidates, reviewing applications, contacting candidates, scheduling, interviews, candidate communications, and overall candidate experience.
- Coordinate pre-employment processes such as requesting motor vehicle, reports, entering background checks, scheduling drug testing and physicals.
- Updating the applicant tracking and human resources systems, processing paperwork for new hires, terminations, leave of absence and status changes.
- Coordinate new hire uniform ordering and replenishment process.
- Create and maintain documents and information for Driver Qualification Files.
- Maintaining employee information and documentation in the HR Systems.
- Track eligibility and assist employees with benefits enrollment.
- Track eligibility and process requests for sign-on and recruitment bonuses.
- Order and maintain office supplies
- Other administrative tasks as assigned.
Requirements:
- Experience working in Outlook, Word, and Excel
- Previous administrative and/or operations support experience is required
- Previous administrative support experience in recruiting or HR highly desired
Health Insurance and Benefits Offered Include:
- Medical, Dental, Vision, Prescription, and Life insurance
- Supplemental coverages
- 401K plan
- Paid Time Off
- Paid Holidays
Academy is EEO
