What are the responsibilities and job description for the Administrative Assistant position at Academy Bus?
Job Details
Description
The Administrative Assistant is responsible for daily office operations at our high-volume auto body repair and commercial vehicle maintenance facility. This is a multi-faceted role with a diverse set of responsibilities supporting various teams and functions. The ideal candidate ensures accurate documentation, smooth communication, and efficient data management.
Office Support & Data Processing
Description
The Administrative Assistant is responsible for daily office operations at our high-volume auto body repair and commercial vehicle maintenance facility. This is a multi-faceted role with a diverse set of responsibilities supporting various teams and functions. The ideal candidate ensures accurate documentation, smooth communication, and efficient data management.
Office Support & Data Processing
- High volume of detailed data entry, tracking, research, reconciliation, and reporting.
- Maintain organized digital and paper files and records.
- Answer phones, take detailed messages, relay information, follow and respond to messages.
- Maintain a clean and organized office
- Support recruiting of diesel mechanics, auto body repair, painters, and cleaning crew by screening applicants, scheduling interviews, and tracking results.
- Process background checks, schedule drug tests, physicals, follow up and track results.
- Coordinate new hire onboarding and processing in the HR system.
- Maintain accurate employee records, terminations, leave of absence, and status updates.
- Track eligibility and assist staff with benefits and sign-on bonuses.
- Create and update employee files to meet DOT compliance standards.
- Multi-tasker who works well under pressure and thrives in a fast-paced environment
- Organized with attention to detail
- Team player with drive for results
- Flexible and Adaptable
- Ability to protect confidential and sensitive information
- Must be tech savvy
- Two years of administrative or front-desk experience.
- Proficiency with Microsoft Office and digital databases.
- Excellent verbal communication and customer service skills.
- Strong multitasking ability in fast-paced, noisy environments.
- Must be able to lift up to 25 pounds such as incoming packages, boxes of files.
- Ability work an 8 hour day at a desk in an office shared with other employees as well as in and around the body shop and vehicle maintenance garage areas.
- Medical, Dental, Vision, Prescription, and Life insurance
- Supplemental coverages
- 401K plan
- Paid Time Off
- Paid Holidays