What are the responsibilities and job description for the Office Support Assistant position at Academics West?
Benefits:
Candidate would be a vital link to ensuring that Academics West’s community has a well-functioning facility. Individual would liaison with outside vendors, manage email set-up, purchasing and be able to field general back-office questions. Individual primary responsibilities would be to work with Directors of the school to ensure facility is being managed well. Individual would also liaison with bookkeeping & accounting department regarding budgets by department. Individual needs to be on site to perform role effectively.
Expectations:
- Competitive salary
- Paid time off
Candidate would be a vital link to ensuring that Academics West’s community has a well-functioning facility. Individual would liaison with outside vendors, manage email set-up, purchasing and be able to field general back-office questions. Individual primary responsibilities would be to work with Directors of the school to ensure facility is being managed well. Individual would also liaison with bookkeeping & accounting department regarding budgets by department. Individual needs to be on site to perform role effectively.
Expectations:
- Inventory management
- Manage and support all vendors (maintenance personnel) who work in the facility to fix items
- Review facility to ensure that all items are working properly
- Check restrooms are well stocked
- Print ID’s and support HR with onboarding needs
- Review and check post office mail daily.
- Ensure cleaning staff come only on appropriate school days based on calendar.
- Educate staff on encryption of emails
- Set up emails and revise distribution lists for all new personnel
- Scan all accounts payables invoices to bookkeeper.
- Work with outsourced IT to ensure that Wi-Fi, etc. are working
- Ensure phone system is running efficiently.
- Manage annual budget for monthly supplies for facility.
- Perform all purchase orders for departments and track costs.
- Assist with front desk functions as needed
- Effective communication & writing skills
- Good motivational skills
- Exceptional organizational skills
- Bachelor’s Degree preferred
- Understanding of basic bookkeeping functions
- Confidentiality is a priority as it relates to finances, student records
- Working knowledge of Office 365 and applications
- Value the importance of following work procedures, meeting deadlines Interest in helping students with learning and emotional challenges
- Ability to lift up to 30 lbs. and sit at a desk working on a computer
Salary : $20 - $26