What are the responsibilities and job description for the Accounts Payable / Bookkeeper position at Acacia Health?
We at Acacia believe in a patient first approach. You must be compassionate, caring, and work with your heart. We are more than just a team as we treat each other as family. If you are looking for a home health and palliative agency that treats patients & team members like family, then Acacia is for you. www.acaciahealth.net
Job Description Summary
The Accounts Payable Bookkeeper contributes to the meticulous financial system that drives the business. This includes managing cash flow, ensuring timely payments to vendors and suppliers, and maintaining accurate financial records for audits and reporting. This role requires exceptional attention to detail and a commitment to compliance.
A/P Essential Job Functions/ Responsibilities:
- Handle the AP inbox and forward invoices for approval.
- Save invoices as a PDF and input (Approved or Pending Approval) into NetSuite.
- Create weekly Open Bills report.
- Create ACH payment requests and process manual checks.
- Mark bills as paid in NetSuite and email payment vouchers to vendors if multiple invoices are paid.
- Update Physician/Doctor and Room & Board spreadsheets.
- Pay monthly rent and utilities for all office locations.
- Update/maintain monthly Vendor spreadsheet vendors paid by credit card and online portals.
- Vendor management and 1099/Tax compliance
A/R Essential Job Functions/ Responsibilities:
- Process paper checks from Mail PDF remit detail and deposit check remotely.
- Record journal entries in NetSuite for all remote bank deposits.
- Maintain/update weekly Deposit Log spreadsheets and distribute (include PDF remit detail of any remote deposits done) to 3rd party billers for payment application in EMR database.
- Reconcile all provider payments monthly with NetSuite and EMR database.
- Follow up with 3rd party billers if any corrections need to be made.
Bookkeeping / General Accounting Support Essential Job Functions/ Responsibilities:
- Assist with monthend closing tasks.
- Support the finance team with journal entries and expense accruals.
- Provide backup support for other bookkeeping or clerical duties as needed.
Qualifications
Education and Experience:
- Associate’s degree in accounting, Finance, or related field (bachelor’s preferred).
- 3 years of experience in accounts payable or general bookkeeping.
- Experience with accounting software (e.g., QuickBooks, NetSuite, Sage, or similar).
Required Skills and Competencies:
- Strong understanding of basic accounting principles.
- High degree of accuracy and attention to detail.
- Excellent organizational and timemanagement skills.
- Proficient in Microsoft Excel, Outlook, and Word.
- Ability to handle sensitive and confidential information.
- Strong interpersonal and communication skills.
- Ability to work independently and as part of a team.
About Acacia Health
The Acacia Promise! Providing superior quality services to patients and the ultimate support to family members through the transitions of healthcare. Acacia’s team members are passionate about taking a patient-first approach every time. Our interdisciplinary team takes great pride in preventing re-institutionalization while keeping patients comfortable in the settings of their own home. Our strong leaders and staff take a patient centered approach with community partners and hospitals in achieving one common goal. “Excellent Patient Care”
