Executive Assistant to Chief Executive Officer

Title: Executive Assistant to the CEO

Location: Ridgefield Park, NJ (Onsite, 5 days/week)

Compensation: Up to $150K base

About the Opportunity

Our client is a fast-growing leader in data engineering and AI innovation, helping some of the world’s most well-known technology companies solve complex data challenges. As the organization continues to scale globally, the CEO’s office has become the center of strategic decision-making, investor communication, and high-impact initiatives.

We are seeking an Executive Assistant to the CEO—a trusted partner who combines structure, judgment, and operational excellence to keep the CEO focused on what matters most. This is a high-visibility role for someone who loves making complex environments run smoothly, anticipates needs before they arise, and thrives in fast-moving, high-growth settings.

What You’ll Do

✔ Own the rhythm of the CEO’s office—ensuring priorities are aligned and time is allocated to the highest-impact work

✔ Gatekeep email and communication channels; manage workflows, meeting flow, and a dynamic to-do list

✔ Prepare briefings, agendas, schedules, and travel packs for major internal and external meetings

✔ Coordinate key operating cadences including board activities, quarterly business reviews, advisory board engagements, executive touchpoints, and investor prep

✔ Partner cross-functionally to ensure decisions get documented, deliverables are clear, and follow-through happens

✔ Lead small and mid-sized executive projects, including CEO offsites, quarterly planning cycles, workflow improvements, and M&A integration workstreams

✔ Introduce simple systems, process improvements, and tools that elevate efficiency for the CEO and leadership team

Who You Are

✅ Proven experience supporting a C-level executive in a fast-paced or high-growth environment

✅ Meticulous, highly organized, and proactive—with excellent written and verbal communication skills

✅ Experienced in managing executive operating rhythms: board materials, earnings cycles, planning meetings, investor communications

✅ Tech-savvy and comfortable implementing tools and process improvements (Google Workspace, Slack, project management platforms)

✅ Calm under pressure and adaptable—able to operate with discretion, judgment, and trust

✅ Fully available for onsite work, 5 days/week in Ridgefield Park, NJ

Why This Role Is Special

This is a chance to work alongside a visionary CEO at the forefront of AI innovation. You’ll influence how decisions get made, how priorities move forward, and how the leadership engine of the company operates. If you thrive on responsibility, own your work with pride, and love being at the center of impact—this role is for you.