Production Field Coordinator

Position Summary

We are seeking a highly organized, detail-oriented Production Field Coordinator to support the successful execution of residential and commercial roofing projects from pre-production through completion. This role combines office coordination with field support, ensuring projects are properly prepared, materials are available, quality standards are maintained, and documentation is completed accurately.

The ideal candidate is proactive, organized, enjoys problem-solving, and is comfortable splitting time between the office, supplier locations, and active job sites.

Key Responsibilities

Production Coordination

• Review build threads, measurements, Statements of Loss (SOL), supplements, and project documentation to prepare accurate material orders and labor work orders.
• Coordinate material deliveries and labor scheduling for each trade.
• Verify project readiness prior to production, ensuring all necessary information is complete before installation begins.
• Communicate with project consultants, suppliers, crews, and homeowners regarding project scheduling and logistics.

Field Quality Control & Job Site Support

• Visit active job sites throughout the production process to perform quality control inspections and verify workmanship meets company standards.
• Serve as the primary office representative in the field by supporting crews and resolving minor issues that arise during installation.
• Verify materials delivered match the approved scope of work and identify shortages or discrepancies.
• Coordinate or pick up additional materials from suppliers when needed to keep projects on schedule.
• Document job progress with photos and communicate findings back to the production team.
• Ensure projects remain clean, organized, and professionally represented throughout construction.

Permitting & Inspections

• Apply for permits and coordinate required municipal inspections.
• Monitor inspection schedules and confirm successful completion of all required inspections.

Post-Production Coordination

• Verify all vendor invoices have been received and processed accurately.
• Confirm projects have received final inspections and are ready for closeout.
• Assist with project completion and closeout documentation.

Documentation & Warranties

• Complete all post-production checklist items.
• Apply for and generate manufacturer warranty certificates.
• Create Class 4 impact-resistant certifications when applicable.
• Organize and upload all project documents using company naming conventions.
• Maintain complete and accurate project files.

Estimating Support

• Prepare and deliver cash estimates within 24 hours of request.
• Create and review repair estimates.
• Verify material selections and scopes of work before consultant distribution.

Qualifications

• Experience in project coordination, construction, roofing, or production management preferred.
• Excellent organizational and time management skills with strong attention to detail.
• Ability to prioritize multiple projects in a fast-paced environment.
• Strong communication and customer service skills.
• Comfortable working both in an office environment and on active construction sites.
• Ability to lift and transport materials weighing up to 50 pounds as needed.
• Valid driver's license with a clean driving record.
• Proficiency with Microsoft Office and project management software (or the ability to quickly learn new systems).
• Familiarity with permitting, construction documentation, estimating, or warranty processes is a plus.

Travel Requirements

This position requires regular travel throughout Wyoming and Colorado to visit active job sites, perform quality control inspections, coordinate materials, and support production activities. A valid driver's license, reliable personal vehicle, and ability to travel throughout our service area are required. Business mileage will be reimbursed in accordance with the company's mileage reimbursement policy.

Why Join AC INC Roofing?

At AC INC Roofing, we're a family-owned and operated company committed to delivering exceptional craftsmanship and an outstanding customer experience. As an Assistant Production Coordinator, you'll play a key role in ensuring every project is completed efficiently, professionally, and to the high standards our customers expect. You'll work alongside an experienced team that values integrity, accountability, and continuous improvement while having opportunities to grow within the organization.