Administrative Assistant

JOB STATEMENT/SUMMARY:

The Administrative Assistant is responsible for providing administrative support to the Director of Workforce Development and, the Workforce Development Unit, intra-inter department activities which includes duties such as handling and responding to both written and verbal communication, preparing correspondence, developing and maintaining a filing system, recording minutes, handling appointment calendar, collating and prioritizing mail, developing tracking and monitoring systems and generating data reports, developing PowerPoint presentations assisting in writing curriculum, and other duties as may be assigned from time to time.  In addition, she/he will liaison with other departments as assignments dictate.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Under the supervision of the Director the Administrative Assistant is expected to perform each essential duty of this position in a satisfactory manner.  The Administrative Assistant will be responsible for, but not limited to the following:

• Operation of day to day of the department, including data entry, filing, faxing, photocopying, typing, phone calls, etc.
• To support the Director and Workforce Development Unit with projects as assigned.
• Provide coverage for the office including greeting visitors and answering phones
• Create case files for interested participant
• Order and maintain office supplies in addition to processing check request
• Trouble-shoot office equipment repairs and arrange for service
• Manage unit correspondence
• Process bi-weekly time sheets and absence reports

OTHER DUTIES

• Attend staff meetings and maintain meeting minutes

• Participate in scheduled supervision/trainings

• Attend agency-wide/departmental meetings

• Other duties as assigned

Essential Organizational Responsibility

• Able to model ADC’s Values and Operating Principles

• Able to model ADC guidelines around Accountability

• Suggests areas for improvement in internal processes along with possible solutions.

• Challenges others to develop as leaders while serving as a role model and mentor.

• Inspires coworkers to attain goals and pursue excellence.

• Consistently acknowledges and appreciates each team member’s contributions.

• Effectively utilizes each team member to his/her fullest potential.

• Excellent judgment, willingness to make decisions and ability to push back on others (i.e., say no) when appropriate. Knows when to ask for help.

• Highly reliable to follow through on commitments.

• Willingness to work flexible hours.

Principle Contacts:

Director, Workforce Development, Program participants, Program Management and Staff.

Education and Experience

• Minimum bachelor’s degree in human services, or High School diploma or Equivalent with minimum two to three years of administrative experience. 

• Working knowledge of community resources and human services an asset. 

Specific Skills:

Required

• Good interpersonal, verbal, writing, communication and organizational skills.
• Ability to work in a team oriented environment and handle multiple tasks.
• Strong computer skills, attention to detail, Proficient in MS Office 2000, MS Word, Excel, Outlook, PowerPoint, Access, and MS Internet Explorer. Demonstrate skills to communicate effectively, both verbally and in writing. 

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 SALARY AND BENEFITS:

A competitive compensation is commensurate with experience and requirements; an attractive benefits package which includes Medical, Dental, Life, 403(b) TAS Annuity Plan, BRI e-TRAC Commuter Benefits Program, AFLAC Voluntary Benefits and a generous paid time off policy.

Salary : $25