What are the responsibilities and job description for the Administrative Assistant position at Absolutely Floored?
Administrative Assistant, Absolutely Floored (Silverthorne, CO)
Activley Hiring
$23 to $28 per hour, based on experience
Absolutely Floored is a family owned and operated flooring company serving Silverthorne, Breckenridge, Frisco, and the greater Summit County market. We keep a steady, fast paced residential and commercial projects moving every week. We are a tight knit team, we skip the corporate red tape, and we take a client first approach on every job.
We are looking for a friendly, organized Administrative Assistant to be the front door of our office. You will field new leads and get them to our sales team quickly, manage the day to day office schedule, answer client questions, and support the sales team with invoicing and quoting paperwork. A key part of this role is staying on top of our accounts: tracking open bids, staying in regular contact with builders and their finance contacts, and making sure invoices go out and get paid on schedule.
What you'll do
- Field new and incoming leads by phone, email, and showroom walk in, and route them to the sales team promptly.
- Manage the day to day office calendar, including showroom appointments and call in scheduling.
- Serve as a main point of contact for incoming calls and emails, answering routine questions and directing clients to the right person.
- Help the sales team enter quotes and invoices accurately into our systems, and keep client billing information current.
- Track open commercial bids from submission through award, and stay in regular contact with builders and their finance contacts on invoicing requirements and deadlines.
- Keep client and lead records accurate and current in our CRM, and keep documentation organized and easy to find.
- Pitch in on general office tasks wherever the team needs an extra hand.
What we're looking for
- 1 to 2 years of office administration, reception, or customer service experience.
- Comfortable fielding a high volume of calls and emails without losing track of details.
- Friendly, clear communication skills, on the phone and in writing.
- Comfortable learning and working within CRM or scheduling software. Prior experience with a similar platform is a plus.
- Familiarity with QuickBooks or similar accounting software is a plus, not required. We will train.
- Highly organized and detail oriented, able to juggle calls, scheduling, and paperwork at the same time.
- A genuine, upbeat, client first attitude. You're often the first voice a new client hears from us.
Pay and benefits
- $23 to $28 per hour, based on experience.
- Paid time off.
- Wellness benefits.
Job details
- Location: Silverthorne, CO, serving the greater Summit County market including Breckenridge and Frisco.
- Employment type: Full time, in office.
How to apply
Send your resume and a short note about your office or customer service background to andrew.kilburn@biz-solve.com.
Pay: $25.50 - $30.71 per hour
Expected hours: 38.0 per week
Benefits:
- Flexible schedule
- Paid time off
Work Location: In person
Salary : $23 - $28