What are the responsibilities and job description for the Recruiting & Office Coordinator position at Absolute Software?
Absolute Security is seeking an organized and detail-oriented Recruiting & Office Coordinator to support our Recruitment Team and manage the day-to-day operations and administration of our Seattle Office.
This is a full-time, in-office role, based in our downtown Seattle Office (520 Pike Tower).
What You’ll Do
Recruiting Coordinator: (approximately 50-60%)
- Post job openings on internal and external platforms
- Source candidates through job boards, social media, referrals, and networking events
- Schedule and confirm interviews with candidates and hiring teams
- Coordinate logistics for virtual and in-person interviews, including travel arrangements when needed
- Serve as a point of contact for candidates throughout the hiring process
- Provide timely updates, feedback, and next steps to candidates, hiring managers and recruiting team
- Help maintain accurate records in the applicant tracking system (Jobvite)
- Track candidate progress and hiring metrics to support reporting and compliance
- Assist with pre-employment paperwork and background checks
- Coordinate onboarding schedule and ensure a smooth handoff to HR and hiring managers
- Identify and implement improvements to streamline the recruiting process
- Support employer branding initiatives and candidate experience enhancements
- Help organize hiring events
Office Management: (approximately 40-50%)
- Support and work the HR and leadership team to perform office based administrative tasks
- Answer, screen and redirect all incoming phone calls. Provide information to callers if possible
- Professionally greet all incoming employees and guests
- Assign and maintain employee and visitor badges
- Process and distribute incoming and outgoing mail, couriers, faxes for all departments
- Manage and prepare conference rooms for meetings, order breakfast, lunch, dinner, and refreshments for clients/employees as needed
- Order and fill kitchen supplies, and ensure kitchen is tidy and properly maintained
- Ensure office supplies are ordered, stocked, and maintained
- Process office related invoices through Concur, our accounts payable system
- Assist in organizing and onsite company events or functions
- Submit and manage all building requests through the building portal
- Protect the security and privacy of Absolute and its customers
What You’ll Bring
- 1-2 years of administrative or office management experience, or transferable experience is preferred
- Ability to provide clear communication verbally or in written text to resolve issues and answer questions
- Ability to communicate effectively in verbal and written
- Aptitude to learn quickly and take on new tasks, where requested
- Comfortable working in a fast-paced environment
The base salary pay range for this Seattle based position is $50,000-$60,000 and may vary depending on job-related knowledge, skills, experience, and internal equity. As part of our total rewards offering, permanent employees in this position may be eligible for our annual bonus program.
Why Work For Us:
You’re resilient and passionate about securing the Work from Anywhere era. So are we.
We’re in search of the best and the brightest – everyone from innovators, sellers and marketers to financers, operators and especially customer relationship managers – we’re looking for top tier talent to help us shape the next decade of security, drive innovation that enables customers with truly disruptive solutions and are dedicated to making a meaningful difference.
Headquartered in Seattle, Washington with international offices in Vancouver - BC, Austin - TX, Ankeny – IA, Reading - UK and Ho Chi Minh City – Vietnam, Absolute Security accelerates customers’ shift to work-from-anywhere through the industry’s first self-healing Zero Trust platform, ensuring maximum security and uncompromised productivity. Only Absolute is embedded in more than half a billion devices, offering a permanent digital connection that intelligently and dynamically applies visibility, control and self-healing capabilities to endpoints, applications, and network access to ensure their cyber resilience tailored for distributed workforces.
Our vision is to be the world’s most trusted security company – and to empower end users to connect securely and from anywhere, to all the applications they need to collaborate and get their work done, without interruptions and with an optimal network experience. Absolute currently serves approximately 16,000 customers with more than 13 million activated endpoints globally. G2 Recognized Absolute as a Leader in the Summer 2025 Endpoint Management and Zero Trust Networking Grid Reports, reflecting our continued customer satisfaction across product lines. To learn more about Absolute, visit our website at www.absolute.com or visit our YouTube channel
Salary : $50,000 - $60,000
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