Front Desk Receptionist Administrative Assistant Patient Care Ambassador

DO NOT contact the office directly regarding this position. Everyone in the office is focused on patient care and the hiring manager will not be available to speak with you. All resumes and questions must go through really. Thank you for understanding.

We’re looking for an energetic, dependable team player to join our front desk team. This position is ideal for someone who enjoys helping others, communicates clearly, and thrives in a fast-paced, team-focused environment. You’ll be the first and last person patients interact with so your energy and professionalism set the tone for their experience.

This is a patient-facing position requiring excellent communication skills, strong attention to detail, and the ability to manage multiple tasks smoothly throughout the day.

What You’ll Do:

• Greet patients warmly and manage check-in/check-out
• Schedule new and follow-up appointments
• Collect payments and assist with basic financial discussions
• Answer phones, return messages, and maintain professional communication
• Handle paperwork, scan insurance and ID cards, update patient records
• Keep the front desk area organized and running efficiently
• Support the rest of the team in delivering an excellent patient experience
• Support back office when needed.

What We’re Looking For:

• Professional, adaptable, and friendly
• Excellent people skills and clear, confident phone presence
• Able to multitask and stay organized in a fast-moving clinic
• Reliable, punctual, and solution-oriented
• High school diploma required
• 2 years experience in customer service, reception, or admin roles preferred
• Spanish speaking a plus (but not required)
• Someone whose values align with our mission, vision, and team culture

Why Join Us:
At Absolute Integrative Physical Medicine, we help people live without pain through cutting-edge, non-invasive treatments. You’ll be part of a positive, high-energy team that believes in growth, communication, and creating meaningful experiences — for our patients and each other.

• 4-day workweek (Monday–Thursday) with 3-day weekends
• Fast-paced, people-focused environment
• Opportunities for growth and cross-training
• Supportive, health-focused workplace culture

Physical Requirements:
This role involves regular sitting, standing, talking, typing, squatting, and light walking. You may occasionally need to lift or move items up to 30 lbs. Reasonable accommodations will be made for individuals with disabilities.

Commitment to Diversity:
AIPM is an equal opportunity employer and values a diverse, inclusive workplace. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender identity, sexual orientation, or disability. We are committed to fostering inclusion both within our team and in every patient interaction.

Location:
Vacaville, CA
Compensation:
Starting at $21–$24/hour depending on experience
Bonuses available based on performance after probation period
Job Type: Full-time

Job Type: Full-time

Pay: $21.00 - $24.00 per hour

Benefits:

• Employee discount
• Health insurance
• Paid time off
• Professional development assistance

Education:

• High school or equivalent (Required)

Experience:

• Computer skills: 3 years (Preferred)
• Customer service: 2 years (Required)
• Front desk: 1 year (Preferred)

Language:

• Spanish (Preferred)

Ability to Relocate:

• Vacaville, CA 95687: Relocate before starting work (Required)

Work Location: In person

Salary : $21 - $24