Clinic Office Manager

Job Summary
We are seeking a dynamic and highly organized Clinic Office Manager to lead the administrative operations of our healthcare facility. This pivotal role combines strong management skills with a comprehensive understanding of medical office procedures, ensuring seamless clinic functionality. The ideal candidate will oversee daily administrative tasks, supervise staff, manage financial processes, and uphold compliance with healthcare regulations such as HIPAA. Your energetic leadership will foster an efficient, patient-centered environment that supports both clinical excellence and operational success.

Duties

• Oversee all clinic administrative functions, including patient scheduling, billing, and record management using EMR (Electronic Medical Records) and EHR (Electronic Health Records) systems such as eClinicalWorks, Epic, Dentrix, or Eaglesoft.
• Supervise and support administrative staff, including receptionists and medical administrative support personnel, ensuring high-quality service delivery.
• Manage fiscal responsibilities such as budgeting, financial management, billing processes, and expense tracking to maintain clinic profitability.
• Ensure compliance with healthcare regulations including HIPAA standards for patient privacy and JCAHO accreditation requirements.
• Coordinate with clinical staff—nurses, physicians, dental professionals—to optimize workflow and resource allocation within the clinic setting.
• Oversee human resources functions including hiring, training, performance evaluations, and staff development initiatives.
• Maintain accurate medical records and ensure proper documentation of medical management activities across all departments.
• Implement practice management strategies to improve efficiency in acute care, dental clinics, or specialty healthcare environments.
• Monitor utilization management and managed care processes to maximize insurance reimbursements and patient care quality.
• Lead efforts in clinic quality assurance programs, including compliance with hospital standards and safety protocols.

Qualifications

• Proven experience in medical office management or healthcare administration within a clinical setting.
• Strong supervisory skills with demonstrated success in managing teams in fast-paced environments.
• Extensive knowledge of medical terminology, medical records management, and HIPAA compliance standards.
• Proficiency with EMR/EHR systems such as eClinicalWorks, Epic, Dentrix, Eaglesoft or similar platforms.
• Solid background in fiscal management including budgeting, financial analysis, and managed care processes.
• Experience working in various healthcare settings such as acute care hospitals or dental clinics is highly desirable.
• Excellent organizational skills combined with the ability to multitask efficiently under pressure.
• Familiarity with human resources practices related to staffing, training and employee relations within a healthcare environment. Join us to lead a vibrant team dedicated to delivering exceptional patient care while managing the operational heartbeat of our clinic! Your expertise will drive efficiency, compliance, and compassionate service in a rewarding healthcare setting.

Pay: $23.41 - $28.20 per hour

Benefits:

• Paid time off

Work Location: In person

Salary : $23 - $28