Operations Specialist

General Description

Responsibilities & Duties

• Provide professional administrative support to ensure the program operates efficiently and effectively.
• Assist in coordinating staff conferences for the purpose of overall program planning.
• Assist to coordinate the program goals and objectives with the 477 Director and other related Tribal departments.
• Provide input on monthly reports presented to the Executive Committee for informal or formal oral evaluations of the program.
• Assess program needs as well as develop goals and outcomes that meet the needs of the target population.
• Assists 477 Program Administration with day to day coordination and oversight of all 477 programs making sure they comply with all Federal and State Regulations.
• Assists 477 Program staff with planning/coordinating for internal/external meetings, training opportunities and related events that meet the objectives of the 477 Plan.
• Assist leadership in developing new programs and new project management activities as needed.
• Coordinate and assist with regular meetings for 477 program staff to identify areas that need attention in order to meet the needs of tribal members.
• Ability to maintain effective work relationships with supervisory personnel, representatives from all levels of government and general public.
• Assist 477 Executive Director in training 477 staff for program compliance, coordination of services and all program requirements.
• Assist with coordinating and developing presentation information and materials for educating AST Tribal Members and Employees.

• Assist with managing 477 Program buildings and affiliated properties as needed.
• Procure program/office supplies; assist with paying vendors including getting added to accounting system.
• Maintain/Coordinate 477 Program fleet vehicles to include routine inspections, maintenance and repairs.

• Assist Participants with job readiness, employment soft skills development and employment skills evaluations for the Subsidized Employment services.
• Maintain files and process all paperwork to ensure due process and in compliance with Federal regulations and confidentiality and privacy laws.
• Ability to cross-train and fill in for other staff as needed.
• Assist Participants directly as needed.
• Support 477 Program staff in direct service related tasks as needed.
• Be a team player who helps the organization meet its goals and objectives.
• Ability to take initiative to meet work objectives and goals.
• Positively represent the Tribe by maintaining the trust Absentee Shawnee Tribe has placed within him/her and maintain a high level of cultural sensitivity to all persons.

• Must adhere to Absentee Shawnee Tribe Personnel Policies and Drug and Alcohol Policies
• Other duties as assigned.

Qualifications

• Associated Degree in Social Services, Human Services, or Business or related field or able to obtain within 1 year of employment. Bachelor’s Degree preferred.
• Must be able to work independently with minimal amount of supervision.
• Knowledge of case management and service planning theories and practices, preferred.
• Must have experience in working with Native American communities, experience in Tribal social services settings, preferred.
• Must exercise mature judgment in dealing with people and in the solving of individual and family problems related to the provision of employment, education and training.
• Must be able to adhere to confidentiality and privacy policies related to participant data and services.
• Must be courteous to the public, other tribal employees, and tribal leaders.
• High working knowledge of computer skills including Excel, Outlook and Word.
• Excellent oral and written communication as well as good listening skills.
• Must be able to pass a drug test for pre-employment for the Tribe
• Must have a valid Oklahoma Driver’s License.
• Must be able to pass a background check.

• Must be able to sit, stand, stoop, bend or kneel for long periods of time.
• Sitting or standing or walking for long period of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking hearing and visual acuity.
• Frequent lifting (up to 15 lbs)
• Occasional lifting (up to 30 lbs)