What are the responsibilities and job description for the HIM Administrative Assistant position at Absentee Shawnee Tribe of Indians of Oklahoma?
This position is currently open.
Public?:
Public
Division:
Health
Reports To:
Director, HIM
Type of Position:
Regular Full Time
Location:
Little Axe Health Center / 15951 Little Axe Dr. / Norman, OK 73026
General Description
The purpose of this position is to provide administrative support to the HIM Department and will be stationed at the LI-SI-WI –NWI Health Center at Little Axe. Primary job responsibilities will be assisting the Director with special projects, monthly productivity statistics, maintaining updated policies, and providing assistance to program staff as needed.
Responsibilities & Duties
- Create and implement training related activities for presentations, emails and other related informational needs.
- Serve as alternate for submission of ZixEncrypt documents to the Health Attorney.
- Attend meeting, training, etc., when directed by supervisor.
- Maintain training log for each HIM staff member.
- Prepare reports, statistics, and other documents, using word processing, spreadsheets, database, or presentation software.
- Assist HIM staff in daily scanning and release of information duties as needed. Will receive software training on continuous basis.
- Assure compliance with all HIPAA regulations concerning use, retrieval, storage, and sharing or records.
- Responsible for developing and revising the HIM Step by Step Office Guide.
- Assist in developing and revising HIM policies and procedures.
- Prepare purchase orders for HIM supplies and maintains log of expenditures.
- Perform general office duties such as answering the telephone, recording minutes of meetings, tracking staff days off, and maintaining the Director’s schedule.
- Perform other related duties as assigned.
Education Requirements and Qualifications
- High school diploma or GED and a minimum of two years of professional or technical administrative experience in medical administration or an equivalent combination of education and experience.
- Experience in lieu of education can be considered on a year for year match.
- Must have one year of scanning/indexing experience with knowledge of release of information requests.
Knowledge, Skills and Abilities
- Able to work independently with very little supervision.
- Must possess excellent written and verbal communication skills.
- Must have excellent computer skills.
- Must have a valid Oklahoma Driver’s License.
- Must be able to pass a background check and drug test.
Physical Requirements and Working Conditions
- Must be able to sit, stand, stoop, bend or kneel for long periods of time.
- Prolonged sitting, standing, or walking; occasional bending, squatting, kneeling, and stooping; good finger dexterity and sensory perception; frequent repetitive motions; as well as talking, hearing, and visual acuity are required.
- Frequent lifting (up to 15 lbs)
- Occasional lifting (up to 30 lbs)
The Absentee Shawnee Tribe of Oklahoma (AST) is committed to Equal Employment without regard to race, religion, color, gender, national origin, age, disability, or sexual orientation. However, in accordance with the Indian Preference Act (Title 25 U.S. Code 472 and 473) preference in filling vacancies are given to qualified Indian candidates. AST will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and its amendments.
Native American Preference/EEO/Drug Free/Smoke Free Workplace
Posted Date:
1 day 6 hours ago
Tribal Preference/Native American Preference/EEO/Smoke Free/Drug Free Workplace
Indian preference applies to all positions, but all resumes will be accepted.
Forward Completed Absentee Shawnee Tribe applications with resume to:
Absentee Shawnee Tribe
Human Resources Department
2025 South Gordon Cooper Dr.
Shawnee, OK 74801
Fax: 405-273-2710
Email: HR@astribe.com
Absentee Shawnee Tribe
Human Resources Department
2025 South Gordon Cooper Dr.
Shawnee, OK 74801
Fax: 405-273-2710
Email: HR@astribe.com