What are the responsibilities and job description for the Optometry Patient Registration Clerk position at Absentee Shawnee Tribe and Careers?
This position is currently open.
Public?:
Public
Division:
Health
Reports To:
Director, Optometry
Type of Position:
Regular Full Time
Location:
Little Axe Health Center / 15951 Little Axe Dr. / Norman, OK 73026
General Description
This position is located at the Absentee Shawnee Tribal Clinic – Little Axe Clinic in Norman, Oklahoma. The Little Axe Clinic is an outpatient multi-disciplinary clinic established and managed by the Absentee Shawnee Tribe of Oklahoma. The purpose of this position is to provide technical and clerical duties and provide support to Medical Record and Health Information staff of the assigned facility. Incumbent interviews patient to obtain pertinent data and information for insurance and billing purposes, updating records data integrity, etc. Primary duties include patient registration, scheduling appointments; instructing and assisting patients with regard to completing documentation and procedures; answering and directing all phone calls, maintaining a professional and confidential working environment.
Responsibilities & Duties
- Operate telephone switchboard to answer, screen and forward calls, providing information taking messages and scheduling appointments.
- Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.
- Schedule appointments, and maintain and update appointment calendars.
- Order and dispense glasses and contact lenses to patients; assists with optical area duties
- Prepare prescriptions and orders all glasses from optical vendor.
- Provide assistance for patients with contact lens selection, frame selection, dispensing of frames/lenses
- Transmit information or documents to customers, using computer, mail, or facsimile machine.
- Provide information about establishment, such as location of departments or offices, employees within the organization, or services provided.
- Provide general up keep of patient waiting room.
- Enter client data into the appropriate database; maintains accurate files, and organizes data.
- Conduct self in accordance with AST administrative manual.
- Maintain strictest confidentiality; adheres to all HIPAA guidelines/regulations.
- Perform other related duties as assigned.
Education Requirements and Qualifications
Education and Qualifications
- High School Diploma or GED.
- At least three years of clerical, secretarial, or medical office experience preferred.
- Completion of a program or training in Medical Office Technology or a related field preferred.
- Experience in working with Native Americans preferred.
- Must be computer literate required (Windows operating systems- (Microsoft Word, Excel).
- Knowledge of software to access and interpret patient data.
- Ability to communicate effectively with clients, visitors and staff.
- Ability to be culturally sensitive to Native Americans.
- Self-motivated, have the ability to prioritize work tasks and be creative with projects.
- Good organizational skills.
- Must have a valid Oklahoma Driver’s License.
- Must be able to pass a background check and drug test.
Knowledge, Skills and Abilities
Physical Requirements and Working Conditions
- Must be able to sit, stand, stoop, bend or kneel for long periods of time.
- Sitting or standing or walking for long period of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking, hearing and visual acuity
- Frequent lifting (up to 15 lbs)
- Occasional lifting (up to 30 lbs)
The Absentee Shawnee Tribe of Oklahoma (AST) is committed to Equal Employment without regard to race, religion, color, gender, national origin, age, disability, or sexual orientation. However, in accordance with the Indian Preference Act (Title 25 U.S. Code 472 and 473) preference in filling vacancies are given to qualified Indian candidates. AST will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and its amendments.
Posted Date:
2 days 17 hours ago
Closing Date:
Friday, March 20, 2026
Tribal Preference/Native American Preference/EEO/Smoke Free/Drug Free Workplace
Indian preference applies to all positions, but all resumes will be accepted.
Forward Completed Absentee Shawnee Tribe applications with resume to:
Absentee Shawnee Tribe
Human Resources Department
2025 South Gordon Cooper Dr.
Shawnee, OK 74801
Fax: 405-273-2710
Email: HR@astribe.com