Purchasing Specialist

Position Summary

We are seeking a detail-oriented and proactive Purchasing Specialist to support our procurement and inventory operations. This role plays a critical part in managing vendor relationships, optimizing inventory, and supporting cross-functional teams to ensure efficient purchasing processes and overall operational success.

Key Responsibilities

Procurement & Purchasing Operations

• Procure materials and services in a cost-effective and timely manner, aligned with inventory control guidelines
• Obtain and evaluate vendor quotations to support purchasing decisions
• Manage and expedite purchase orders to ensure on-time delivery
• Investigate and resolve discrepancies related to pricing, quantities, and vendor performance
• Ensure all purchasing documentation is accurate and compliant with company policies and terms
• Process invoices, including direct shipment transactions, ensuring accuracy and timely completion
  
  

Buy Line Management

• Serve as a Product Champion, developing a strong understanding of assigned product lines and purchasing rationale
• Maintain and optimize min/max levels and stock vs. non-stock designations
• Identify and evaluate buying group opportunities to reduce costs and improve margins
• Manage dead stock, collaborating with vendors and sales teams to improve inventory turnover
• Ensure vendors meet full freight allowance requirements where applicable
• Communicate pricing changes to the internal Pricing Team in a timely manner
  
  

Inventory & Logistics Coordination

• Perform ongoing inventory analysis of raw materials and finished goods to optimize stock levels
• Coordinate freight claims upon shipment receipt, including verification of quantities and product quality with internal teams
  
  

Cross-Functional Collaboration

• Collaborate closely with Outside Sales, Senior Management, Warehouse, Marketing, and Purchasing teams
• Communicate proactively regarding extended lead times, supply issues, inbound bulk purchases, and other key updates impacting operations
  
  

Vendor Management & Relationships

• Build and maintain strong, productive relationships with vendors and manufacturer representatives
• Identify and share relevant vendor training opportunities with the Senior Management Team
  
  

Qualifications

Required:

• 3 years of experience in purchasing, procurement, or buying
• Strong proficiency in Microsoft Excel (Microsoft 365)
  
  

Preferred:

• Bachelor’s degree in Business, Supply Chain, Management, or related field
• Experience in an HVAC or manufacturing environment
• Familiarity with ERP systems
  
  

Key Skills

• Strong analytical and problem-solving abilities
• Excellent attention to detail and organizational skills
• Effective communication and negotiation skills
• Ability to manage multiple priorities in a fast-paced environment
• Collaborative mindset with cross-functional teams
  
  

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