Property Manager Assistant

Overview
We are seeking a dedicated and detail-oriented Property Assistant to support our property management team. This role involves assisting with leasing, tenant relations, administrative tasks, and property operations. The ideal candidate will have a strong background in real estate administration, property management, and customer service, with a focus on compliance with Fair Housing regulations and legal requirements. This role is ideal for someone who understands the rhythm and needs of property turnovers and enjoys keeping things running smoothly behind the scenes.

Responsibilities

• Coordinate and oversee property turnovers, ensuring units are rent ready and meet quality standards
• Maintain clear, professional communication with tenants via our online system.
• Schedule, track, and follow up on maintenance requests with vendors and service providers
• Process vendor payments and manage invoices promptly and accurately
• Update and edit property listings across platforms as needed
• Answer incoming calls and assist with tenant inquiries
• Conduct property walk-throughs with tenants during move-ins and move-outs
• Maintain organized records, calendars, and checklists for all properties
• Assist with property leasing processes, including screening applicants, conducting tours, and preparing lease agreements for signing.
• Manage tenant communications, addressing inquiries via phone and email with professional office etiquette
• Support compliance with LIHTC, Section 8, Fair Housing regulations, and other legal requirements
• Handle conflict resolution between tenants or vendors through effective conflict management and negotiation skills
• Assist in the preparation and review of contracts related to property management and leasing

Qualifications

• Prior experience in property management, hospitality, real estate administration, or related fields
• Knowledge of LIHTC, Section 8, Fair Housing regulations, landlord-tenant law, and legal administrative processes
• Familiarity with property management software such as Property Matrix, Doorloop similar platforms
• Strong customer service skills with excellent phone etiquette and relationship management abilities
• Experience in facilities management or property maintenance coordination is a plus
• Ability to handle conflict resolution effectively and negotiate contracts confidently
• Administrative experience including data entry, filing, and office procedures
• Excellent organizational skills with attention to detail in recordkeeping and compliance documentation
• Strong communication skills—both written and verbal—are essential for success in this role
• Ability to pass a background and drug test

This position offers an opportunity to work within a dynamic property management environment where your expertise will directly contribute to operational excellence.

Job Type: Part-time

Pay: From $22.95 per hour

Expected hours: 10 – 30 per week

Work Location: In person

Salary : $23