PowerSchool/Attendance Secretary

Position: PowerSchool/Attendance Secretary

Location: Abner Creek Academy

QUALIFICATIONS: High School Diploma with one or two years of clerical experience

REPORTS TO: Building Principal

GENERAL SUMMARY:

Provides routine clerical support to the assigned supervisor.  Performs a variety of duties to support the area of work, including typing letters, memoranda, and reports, filing, copying, answering incoming calls, scheduling appointments, processing mail, keying data, etc.

PERFORMANCE RESPONSIBILITIES:

• Provides secretarial support by performing such duties as answering incoming telephone calls and taking messages; sorting and distributing mail; typing letters, reports, and memoranda; filing; directing visitors; and scheduling meetings.

•  Processes all student absences, tardies, and excuses.

•  Prepares attendance letters, contacts parents, and processes truancy for students with excessive absences.

•  Types, completes, and/or files various documents, records, and reports such as letters, memoranda,  agendas, work orders, invoices, purchase orders, etc.

•  May order, control, and/or monitor departmental supplies and equipment.

•  Handles confidential documents in an appropriate manner; maintains confidential files and records such as employee information; and enters employee and/or student information into the computer as assigned.

•  May provide clerical assistance as a backup to other departmental or division staff.

•  Interacts with various persons in the performance of duties, including school administrators and staff, students, parents, business persons, government officials, and agencies, etc.

•  Operates general office equipment, including a computer, copier, and calculator.

•  Performs other related duties as required.

WORKING CONDITIONS:

Conducts duties in an office environment with no significant exposure to environmental conditions.  Requires the ability to work under a degree of stress related to duties that require constant attention and meeting deadlines.  Physical demands are limited to office work requiring lifting or moving items up to 25 pounds.   The job requires operating standard office equipment.  The nature of the job requires frequent use of computers and monitors for long durations.

DISCLAIMER STATEMENT:

This job description is not intended as a complete listing of job duties.  The incumbent is responsible for performing other related duties as assigned/required.

Salary:  District Secretarial Salary Schedule (220 Days)

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Statement of Non-Discrimination

Discrimination of all persons is prohibited with regard to employment and any other program or activity on the basis of race, religion, sex, national origin, age, color, immigrant status, English speaking status, or disabling condition in District Five Schools of Spartanburg County as required by Title IX of the Educational Amendments Act of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and the Civil Rights Act of 1964 as amended. Title IX Coordinator, Todd Hardy, Chief Administrative Officer (todd.hardy@spart5.net).