What are the responsibilities and job description for the EHS Data Entry Specialist position at ABM US?
The Temporary EHS Data Entry Specialist is responsible for accurate and timely entry of safety, environmental, and health data into company reporting systems. This role plays a critical part in maintaining operational compliance and providing the safety leadership team with clear, daily visibility into site performance, inspection tracking, and incident metrics
Job Type: Full-time for 1 year
Schedule: 8am-5pm Monday - Friday
Qualifications:
- Education: High School Diploma or GED required; Associate's degree or administrative certifications preferred.
- Experience: 1–3 years of experience in data entry, administrative support, or recordkeeping (experience in a manufacturing, industrial, or EHS environment is a plus).
- Technical Skills:
- Proficiency in Microsoft Office (specifically Excel, Word, and Outlook).
- Familiarity with EHS management software/databases (e.g., Intertek, or custom internal platforms) is preferred.
- Fast and accurate typing/data entry skills.
- Key Competencies:
- Exceptional attention to detail and high accuracy rate.
- Organizational and time management skills.
- Ability to manage confidential or sensitive injury and medical data professionally.
- Clear written and verbal communication skills to interact with safety inspectors and operational leaders.
Responsibilities:
- Incident Report Input: Accurately enter and process incoming EHS incident, near-miss, and injury reports into UPrevent database in a timely manner.
- Daily Safety Observation Reports: Collect, compile, and format daily safety observation data from site safety members to generate and distribute daily safety observation reports to key management.
- Safety Inspection Logging: Input data from routine workplace safety inspections, facility audits, and hazard assessments; track identified corrective actions to closure.
- Data Verification & Maintenance: Audit incoming forms for missing details, follow up with field personnel to clarify incomplete data, and resolve discrepancies before logging.
- Recordkeeping & Filing: Organize and maintain digital archives of inspection records, incident documentation, and regulatory paperwork in accordance with record retention policies.
- Reporting Support: Assist the EHS team in pulling raw data and running basic routine reports (weekly/monthly logs, trend summaries, open action items).