What are the responsibilities and job description for the Billing Specialist position at ABM US?
The Billing Specialist is responsible for supporting billing operations, vendor invoice reconciliation, and purchase order issue resolution across project, operations, and vendor partners. This role ensures invoice accuracy, timely processing, and effective coordination between internal teams and external vendors. The ideal candidate brings strong systems experience, attention to detail, and the ability to resolve billing and PO discrepancies in a fast-paced operational environment.
Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Employee Benefits | Staff & Management
Qualifications:
Preferred Qualifications
- High school diploma or GED
- Associate’s degree in business, accounting, finance, or a related field
- 3 years of experience in billing, invoicing, accounts payable, or a related administrative or financial support role
- Experience working with Corrigo, Coupa, Taulia, and SAP
- Experience with vendor invoice reconciliation, purchase order matching, and discrepancy resolution
- Experience supporting coordination between project teams, operations teams, and vendors
- Strong working knowledge of Microsoft Office applications, especially Excel, Word, and Outlook
- Experience supporting billing or procurement functions in a facilities, construction, service, or operations environment
- Experience working with purchase orders, invoice matching, and vendor coordination
- Familiarity with fast-paced, cross-functional operational teams
Responsibilities:
Key Responsibilities
- Manage billing-related activities and support day-to-day invoice processing workflows
- Review, reconcile, and resolve vendor invoice discrepancies to ensure accurate billing and payment processing
- Serve as the liaison between project teams, operations teams, and vendors to resolve invoice and purchase order issues
- Track and follow up on open invoice, billing, and PO exceptions through resolution
- Coordinate with internal stakeholders to confirm billing details, service alignment, and required supporting documentation
- Work within Corrigo, Coupa, Taulia, and SAP to monitor invoice status, reconcile records, and support issue resolution
- Maintain accurate records, reporting, and documentation related to billing activity and invoice reconciliation
- Use Microsoft Office applications, including Excel, Word, and Outlook, to manage reporting, communication, and documentation
- Support process consistency and identify opportunities to improve billing accuracy and workflow efficiency
- Communicate clearly with internal teams and vendors to ensure timely resolution of billing-related concerns
- Experience in a billing, accounts payable, invoicing, or related administrative or financial support role
- Working experience with Corrigo, Coupa, Taulia, and SAP
- Proficiency in Microsoft Office applications, especially Excel, Word, and Outlook
- Experience with vendor invoice reconciliation and resolving invoice discrepancies
- Strong attention to detail and ability to manage multiple tasks and follow-ups
- Effective communication skills with the ability to work across project teams, operations teams, and external vendors
- Ability to identify issues, research discrepancies, and drive resolution in a timely manner
- Strong organizational and documentation skills