What are the responsibilities and job description for the Operations Administrative Assistant position at ABM / BIGGBY COFFEE?
Job Overview
We are seeking a highly organized and motivated Administrative Assistant to join our team. The ideal candidate will provide essential support to our office operations, ensuring efficiency and effectiveness in daily tasks. This role requires strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities
- Manage/enforce administrative operations for coffee shops. Including but not limited to daily checklists, inventory completion, staffing level monitoring, variable costs tracking.
- Serve as a operations administrative assistant for management, coordinating schedules, meetings, and trainings.
- Perform clerical duties such as typing correspondence, creating reports, and preparing presentations.
- Utilize Office Suite for document creation, spreadsheets, and presentations.
- Follow up with stores on pending new hires and guide to completion as necessary.
- Take lead on software implementations that take place at the store level.
- Regularly communicate with stores regarding maintenance, including coordinating maintenance requests when necessary.
- Collect and review maintenance invoices weekly.
- Schedule, coordinate, and screen store management applications.
Experience
- Familiarity with customer service principles and practices is essential.
- Proficiency in computer literacy with strong skills in Microsoft applications.
- Strong typing skills and attention to detail are necessary for success in this role.
We look forward to welcoming a dedicated Administrative Assistant who thrives in a collaborative environment and is eager to contribute to our team's success.
Job Types: Full-time, Part-time
Pay: $16.00 - $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Health savings account
- Paid time off
- Professional development assistance
- Vision insurance
Experience:
- Administrative: 1 year (Preferred)
- Customer service: 1 year (Preferred)
- Management: 1 year (Preferred)
Ability to Commute:
- Lansing, MI 48911 (Required)
Ability to Relocate:
- Lansing, MI 48911: Relocate before starting work (Required)
Work Location: In person
Salary : $16 - $20