Personal Assistant

Job Overview
We are seeking a dynamic and highly organized Personal Assistant to support executive leadership and streamline daily operations. This role offers an exciting opportunity to manage a variety of administrative tasks, coordinate projects, and ensure the smooth functioning of busy schedules. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills. As a key member of our team, you will help enhance productivity and foster an efficient work environment through expert office management and personalized support.

Responsibilities

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling appointments, meetings, and events with precision.
• Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.
• Handle correspondence via phone, email, and other communication channels with professionalism and courtesy, demonstrating excellent phone etiquette.
• Prepare and proofread documents, reports, presentations, and correspondence to ensure accuracy and clarity.
• Organize files, maintain records, and oversee filing systems to ensure easy retrieval of information.
• Assist with bookkeeping tasks using QuickBooks and perform basic data entry to support financial record keeping.
• Support event planning efforts for meetings, conferences, or company functions from start to finish.
• Conduct project coordination by tracking deadlines, following up on action items, and liaising with team members to meet objectives.
• Perform clerical duties such as photocopying, scanning, transcription, and office supply management.
• Utilize office management skills to oversee front desk responsibilities including greeting visitors and managing multi-line phone systems.
• Use office software such as Microsoft Office Suite (Word, Excel) to create reports and organize information efficiently.
• Support personal errands or administrative needs for executives as required to foster a productive work environment.

Experience

• Proven experience as a Personal Assistant or in an executive administrative support role with a strong background in office management.
• Demonstrated expertise in calendar management using tools like Microsoft Outlook Calendar or Google Workspace.
• Prior experience with bookkeeping software such as QuickBooks or similar platforms is preferred.
• Strong organizational skills with the ability to multitask effectively in fast-paced environments.
• Excellent typing speed combined with transcription and proofreading capabilities for professional document preparation.
• Familiarity with project coordination techniques to ensure timely completion of tasks.
• Exceptional customer service skills along with professional phone etiquette for handling inquiries confidently.
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel), Google Workspace applications, data entry systems, and multi-line phone systems. Join us in this vibrant role where your organizational prowess will make a meaningful impact! We value energetic individuals who thrive on supporting others while maintaining meticulous attention to detail—ready to elevate our team’s efficiency through your expertise!

Job Type: Full-time

Pay: $18.00 - $23.00 per hour

Benefits:

• Health insurance

Work Location: In person

Salary : $18 - $23