What are the responsibilities and job description for the Fiscal Management Services Payroll Specialist position at Abilities in Motion?
Position Summary: Responsible for performing various payroll, billing, and general accounting duties for Abilities in Motion’s FMS Department. Provides support in verifying timesheets and assisting individuals in both English and Spanish (verbally and in writing). Also assists with bi-weekly and monthly billing.
Essential Functions (Primary Duties):
- Under the general direction of the FMS Supervisor, completes payroll and billing processes.
- Assists with the initial timesheet verification procedures, including ensuring that dates, times, workers, and services are within the approved budget.
- Updates information changes and communicates to other department staff regarding changes (i.e. address and phone number changes).
- Inputs consumer case note information into computer database every time contact is made.
- Handles requests for timesheets and other forms (i.e. payroll schedules, vendor forms)
- Assists with research of duplicate timesheet errors and consistently reviews and responds to time entry system report of errors.
- Effectively responds to consumers, SSPs, and staff regarding payroll questions as dictated by the FMS Supervisor. Call backs are done timely (within 48 hours).
- Assists department in answering consumer and SSP phone and email inquiries in both English and Spanish.
- Assists with billing entries and identifying billing issues.
- Assists with general administrative duties (i.e. faxing, filing, copying)
Role Qualifications:
- Proficient computer skills with knowledge of Outlook, Word, Excel, and Web-based systems.
- Ability to work in web-based systems such as HCSIS and Annkissam.
- Function as part of a team, collaborating cooperatively with colleagues and supervisor.
- Excellent people skills, organizational skills, and attention to detail.
- Flexibility to adapt to a rapidly changing work environment.
- Excellent verbal and written communication skills.
- Excellent customer service and telephone communication skills.
- Ability to solve problems effectively.
- Fluent in English and Spanish (verbal and written) required.
Education/Relevant Work Experience:
- Education: High school diploma or GED preferred.
- Work Experience: Minimum of 1 year working in a related field required.