What are the responsibilities and job description for the Accounts Payable Specialist position at ABILIS INC?
We are looking for an experienced and motivatedAccounts Payable Specialistto join our growing team atAbilis!
About Us:Abilis' mission is to empower individuals with developmental disabilities and their families through comprehensive services, support, and advocacy.We are dedicated to helping people build able, independent lives while honoring dignity and individual strengths.Our work strengthens families and fosters inclusive, supportive communities.
Job Summary:The Accounts Payable Specialistis responsible formanagingandsupporting the accounts payable functiontoensuretheaccurateandtimelyprocessing of vendor invoices and payments. This positionisresponsibleforinvoicereconciliation,maintainingaccuratefinancial records, supporting month-end closingactivities, and ensuring compliance with agencypoliciesandfinancial procedures. The Accounts Payable Specialist works closely with the accounting team, vendors, managers, and directors to resolve issues,maintainaccuratefinancial information, and ensuretimelyprocessing of accounts payabletransactions.
Responsibilities:
Review,allocate, and reconcile vendor invoices and statements, ensuringaccuratebilling and posting.
Process vendor payments and record monthly expenses to support timely month-end closings.
Maintainaccuratedocumentation for accounting entries and general ledger accounts.
Ensure compliance with 1099 reporting requirements and collect W-9 forms as needed.
Distribute invoices for approval to theappropriate directorsand follow up on outstanding items.
Support annual audits by preparing schedules, reports, and analyses as requested.
Resolve vendor disputes andmaintainorganized records related to utilities, leases, and property schedules.
Process personal fund checks and positive pay entries for reconciliation purposes.
Assistmanagers with invoice requests, utility notices, and other financial documentation.
Maintain organized andaccurateaccounts, payablerecords,and documentation.
Identifyand communicate discrepancies or issues related to invoices, payments, and vendor accounts.
Perform other related duties as assigned.
- Associate's Degree in Accounting, Finance, Business Management, or a related field, or four years of relevant experience.
One year of experience in bookkeeping or accounting, or aBachelor's Degree in Accounting.
Experience withaccountspayablesystemsor accounting softwarerequired.
Proficiencyin Microsoft Excel, Word, and accounting software.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities and meet established deadlines.
Ability to communicate effectively with vendors, managers, directors, and members of the accounting team.
Benefits:
Full-timeemployees will receive: Health, dental, and vision insurance, paid time off, free life insurance, 401k profit share, tuitionassistanceprogram,awardsand recognition including team of the season, on the spot awards, and anniversary gifts.As a 501(c)(3) nonprofit employer, this rolequalifies for the federal Public Service Loan Forgiveness (PSLF) program. Eligible employees may receive student loan forgiveness after meeting program requirements, including qualifying payments and employment.