Facility Coordinator

General Description          

Responsible for assisting in the daily operations of Victory Bay Recovery Center in helping clients achieve life-long sobriety.    

Tasks & Responsibilities 

A. Essential Duties 

• Monitor and direct the daily schedule of clients; including performing tasks and staying on schedule to attend all treatment and activities. Organization and punctuality are key.  
• Fridge Temperature Log daily.  
• Completing Environment of Care Inspection.   
• Completing the weekly & monthly facilities checklist.  
• Weekly house inspections  
• Coordinating and scheduling larger repairs for homes with Operations Coordinator approval.  
• Gathering multiple estimates for larger repairs to accurately assess the best options for repairs.   
• Completing minor repairs at Victory Bay Recovery and Harmony Bay Wellness Centers. This includes maintenance such as daily perimeter checks & parking lot checks for leaves or other debris to ensure a clean and inviting exterior.  
• Preparing and responding to inclement weather by utilizing salt, shoveling, or any other necessity to keep clients and staff safe.    
• Following up with services to ensure repairs were done correctly and all invoices are paid in a timely manner.   
• Weekly checks of fleet vehicles to ensure correct tire pressure, oil changes, and other necessary repairs as needed.  
• Coordinating and scheduling repairs for fleet vehicles as needed.  
• Gathering and purchasing supplies to complete repairs as needed.   
• Submit weekly reports to Operations Coordinator giving detailed status of all current tasks.   
• Transportation of clients when there are no repairs to be made.  
• Fill in for Logistic Managers and their job duties when needed.   
• Manage multiple storage units.   

B. Additional Duties 

• Assists and covers other staff when necessary to maintain high productivity and efficiency in the department.  
• As the company continues to grow, additional responsibilities that are essential for the department to be successful will be assigned accordingly.   

C. Interpersonal Relations 

• Create Meaningful Connections: Demonstrates ability to function effectively as a part of team. Uses outstanding oral and written communication with employees at all levels of the business for support and sharing of information.   
• Take Accountability: Take constructive feedback and prevent discourse among our peers. 
• Live in the Solution: Critically thinking should be the solution when problems arise. Having the ability to accepts constructive criticism well in an open and non-defensive manner.  
• Be Professional: Wear business casual attire (please see dress code policy).

Competencies 

• Adaptability 
• Customer Service
• Decision Making 
• Dependability 
• Ethics 
• Interpersonal Skills 
• Job Knowledge 
• Conflict Management 
• Organization Skills 
• Productivity 
• Self Development 
• Teamwork

Performance Standards & Measurement 

• Compliance with essential and incidental duties; compliance with company policies and procedures.   
• Compliance with state and federal laws and regulations applicable to the business.  

Equipment, Tools & Machines 

• Use of computer, telephone, and other office equipment such as a printer and fax.  
• Use of company network and email domain.  

Working Conditions 

• Air conditioned and well-illuminated office environment and outdoor environment.  
• May have several responsibilities at once.  Interaction with other is constant and can be interruptive.   
• Work may be stressful at times due to high level workflow. 
• Occasional travel in the performance of assigned duties. 
• Availability to work flexible hours including weekends, holidays, and evenings as is required to comply with the purpose of the job and accommodate client needs.  
• Participates in educational training, orientations, or compliance programs as needed to maintain competency.  
• If you must leave your employment with our company, we request employee’s to give us at least 14 days resignation notice in writing.

Demands  

• Enthusiastic self-starter operating with sustained energy and showing great initiative. 
• Comfort working with a diverse base of support, including members, employers, providers, colleagues, community leaders, volunteers, non-profit organizations, vendors, etc.  
• Excellent interpersonal and communication skills, including ability to read, write, spell in English legibly and without excessive grammatical or communication errors.  
• Talk and hear both by person and by telephone; ability to speak clearly and effectively using proper grammar before patients, employees and business partners, among others.  
• Excellent organizational skills.  
• Accepts constructive criticism well in an open and non-defensive manner.  
• Ability to manage conflicting priorities.  Ability to maintain a positive work ethic and a congenial attitude in the face of a high-pressure environment.   
• Ability to function independently and with flexibility.  
• Ability to work under pressure, handle multiple tasks and interruptions.   
• Occasional lifting of moderately heavy office supplies; ability to lift supplies for community events, trade shows, conferences, and other marketing opportunities applicable to the organization; ability to lift, push or pull up to 25lbs.  
• Ability to sit, stand, or walk for extended periods of time. 
• Must have strong computer skills to meet Microsoft Office and Electronic Health Record software requirements.  

Qualifications  

Education:  

• High School Diploma, required.

Salary : $26 - $28