What are the responsibilities and job description for the Executive Administrative Assistant position at Abelardo’s Mexican Fresh?
About the role
Abelardo’s Mexican Fresh, a regional Mexican restaurant franchise with locations across Nebraska, Iowa, Missouri, and Kansas, is hiring a bilingual (English/Spanish) Administrative Assistant for our Omaha corporate office. You will keep the office organized, handle correspondence, follow up on open projects, and act as a professional point of contact for our franchisees. This is a fast-paced, hands-on role for someone who likes structure and finishes what they start.
Responsibilities
Organize, label, and file paper and digital documents
Scan incoming paperwork and save it to the correct digital folders
Draft and send professional emails in English and Spanish
Call franchisees to share updates, collect information or signatures, and follow up on requests
Track open projects and deadlines, and follow up until each item is closed
Give regular status updates to your supervisors
Travel to local AMF locations as needed to deliver or pick up documents, collect signatures, and support store visits
Handle confidential business and franchise information with discretion
Provide general office support as assigned
Requirements
Fluent in English and Spanish, spoken and written
Highly organized, detail-oriented, and task-driven
Works quickly and accurately in a fast-paced environment
Willing to learn new systems, processes, and responsibilities
Professional phone and email manner
Comfortable with email, scanners, and basic computer tools (Google Workspace or Microsoft Office)
Reliable, punctual, and able to work in person at our Omaha office
Valid driver’s license and reliable transportation for local travel
Preferred
1 year of administrative, office, or customer service experience
Experience in restaurants, franchising, or multi-location businesses
What the job looks like
Each shift mixes paperwork, phone calls, and project follow-up, with occasional trips to local locations. Your supervisors set the priorities. Hours are flexible and can be worked out with the right candidate. Priorities can change during the day, so we need someone who stays calm, asks questions, and closes the loop on every task.
Benefits
Flexible schedule
Employee meal discount
Mileage reimbursement for work-related travel
Room to grow with a regional franchise brand
Any offer of employment depends on passing a background check. Abelardo’s Mexican Fresh is an equal opportunity employer.
Benefits:
Flexible schedule
Experience:
Office: 1 year (Preferred)
Language:
Spanish (Required)
Work Location: Hybrid remote in Omaha, N