What are the responsibilities and job description for the Executive Office Administrator position at Abbey Glass?
Office Administrator
Abbey Glass | Atlanta, GA (Avalon/Buckhead) | Part-Time
About Abbey Glass
Abbey Glass is a luxury fashion brand specializing in special occasion attire for life's most memorable moments. With boutiques in Atlanta's Avalon and Buckhead neighborhoods, a growing wholesale presence, and strategic big box partnerships, we're building something extraordinary in the luxury retail space. We're a lean, ambitious team moving fast—and we need someone who thrives in that environment.
The Role
We're looking for a sharp, resourceful Office Administrator who can seamlessly handle the behind-the-scenes operations that keep our business running smoothly. This isn't your typical admin role—you'll be the operational glue supporting everything from financial operations to executive scheduling, working directly with leadership in a fast-paced luxury retail environment.
This is perfect for someone who wants meaningful responsibility without the grind of a full-time schedule, values variety in their day-to-day, and gets genuine satisfaction from making things work.
What You'll Do
- Financial Operations: Manage accounts payable/receivable, process vendor payments, review transactions in QuickBooks Online, and maintain organized financial records
- Expense Management: Process and audit expense reports, ensure policy compliance, track spending patterns, and maintain documentation for all business expenses
- Executive Support: Own calendar management and scheduling for leadership, anticipating conflicts and optimizing time
- Office Management: Keep our Atlanta office running smoothly—supplies, vendor coordination, mail, and whatever else needs attention
- Project Support: Jump into ad hoc projects across the business, from event coordination to operational initiatives (no two weeks look the same)
- Communication Hub: Serve as a reliable point of contact for vendors, partners, and team members
What We're Looking For
Must-Haves:
- Proven experience with QuickBooks Online basic functions
- Strong experience with bill pay —you understand how money flows through a business
- Experience with expense reporting systems and conducting expense audits
- Exceptional organizational skills and attention to detail (nothing slips through the cracks)
- Expert-level calendar management abilities—you can play Tetris with schedules
- A positive, can-do attitude and genuine pride in supporting others' success
- Ability to toggle seamlessly between $10 tasks and $10,000 decisions
- Based in Atlanta and able to work on-site as needed
Nice-to-Haves:
- Experience in retail, fashion, or startup environments
- Familiarity with e-commerce or multi-location operations
- Basic knowledge of inventory or merchandising systems
- Comfort with ambiguity and changing priorities
What Makes You Successful Here
You don't need to be told twice. You're proactive, resourceful, and figure things out. You communicate clearly and know when to escalate versus when to solve. You treat the business like it's your own—because in a small team, that mindset makes all the difference. You bring energy and optimism, even when things get hectic.
The Details
- Schedule: Part-time, flexible hours (approximately 20-25 hours/week)
- Location: On-site in Atlanta, at our office on Ottley Drive
- Compensation: Competitive hourly rate based on experience
- Start Date: ASAP
Why Abbey Glass?
Work directly with leadership at a growing luxury brand. Make a real impact in a company where your contributions are visible and valued. Be part of a team that's building something special in Atlanta's fashion scene. Flexibility to balance this role with other commitments.
To Apply
Send your resume and a brief note (3-4 sentences) telling us why you'd be great at this role to abbeyglassresume@gmail.com. Bonus points if you share an example of a time you solved a problem nobody asked you to solve.
- Abbey Glass is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Range from $25-$30/hr
Salary : $25 - $30