Payroll Specialist

Job Title: Payroll Technician

Duration: 06 Months Contract

Location: Everett, WA

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Job Summary

As a Payroll Technician, you will work as part of a team to process bi-weekly payroll for over 950 employees, totalling $90 million annually. You will enter exception and timesheet data into the payroll system, calculate, process, and reconcile payroll, and answer questions from employees. This position is eligible for overtime and receives extra pay for working on holidays.

Job Duties

Enter payroll exception data into payroll systems. Research and analyse discrepancies, make corrections, and document changes. Review payroll and documentation for accuracy and completeness. Calculate payroll and reconcile to various reports.

Follow records retention protocols. Maintain archive of payroll records annually.

Enter timekeeping data. Validate timekeeping calculation results for accuracy and compliance with labor contracts, agency policy, and labor laws.

Research and respond to payroll related inquiries from employees, supervisors, and outside organizations. Serve as a resource for payroll issues.

Monitor and reconcile payroll deduction reports, prepare for payments to third parties, and review general ledger balances.

Analyze, reconcile, and process FMLA, PFML, STDi, LTD, Workers Compensation leave, supplemental pay and donated sick leave hours based on information provided by Benefits team and third-party organizations. Create adjusting entries and documentation as needed.

Work with IT staff to troubleshoot system issues and test functional updates, upgrades, and fixes.

Perform other duties of a similar nature or level.

Minimum Qualifications

5 years of experience processing payroll and using payroll software systems. An associate degree or a 2-year technical certificate in accounting or a related field may substitute for 1.5 years of experience. A bachelor's degree may substitute 3 years of experience.

Ability to work extended hours, weekends and holidays or an alternate work schedule as needed to meet strict payroll deadlines.

An equivalent combination of education and experience to successfully perform the job duties is also accepted.

Knowledge Requirements

General accounting and payroll processing.

General knowledge of payroll related labor laws, such as FMLA and FLSA.

Skill Requirements

Fostering an inclusive workplace by upholding core values in support of the organization's vision and mission. Inspiring team commitment, pride, and trust while promoting cooperation and motivating members to achieve shared goals. Demonstrating courtesy, sensitivity, and respect in all interactions.

Experience using automated payroll systems.

Advanced level proficiency using Microsoft Office Suite: Outlook, Word, and Excel.

Remaining focused on results, following up and completing tasks on time, and meeting strict payroll deadlines.

Managing multiple tasks simultaneously and effectively and adjusting to changing priorities.

Working effectively with employees and management at all levels of the organization.

Effective written and oral communications that are timely, relevant, concise, and clearly outline necessary actions and deadlines.

Proficient in typing and 10-key.

Perform mathematical calculations with speed, accuracy, and attention to detail.

Preferred Skills and Knowledge

Experience with PeopleSoft, Trapeze, and UKG software.

Experience producing payroll in the transit industry, government or public sector, or for a union represented workforce.

Working Conditions

Work is performed in an office environment and requires the use of office equipment and technology. You will be required to move throughout and between different office buildings and may need to complete tasks in noisy environments. You may also be required to lift and carry materials up to ten pounds occasionally.