What are the responsibilities and job description for the Office Coordinator - Austin position at Abacus Plumbing, Air Conditioning and Electrical?
Overview
Abacus Plumbing Air Conditioning & Electrical is currently seeking an Office Coordinator to join our team comprised of creative and energetic employees, who are dedicated to delivering the best customer service experience every day.
The Office Coordinator is a central figure in maintaining a welcoming, organized, and efficient office environment. This role supports front desk operations, administrative tasks, accounts receivable processes, and company culture initiatives. The ideal candidate is detail-oriented, proactive, and capable of managing multiple responsibilities while maintaining a positive and professional demeanor.
What's In It For Me?
- Market Value Compensation
- Robust PTO Plan
- Health, Vision and Dental plans for you and your family to choose from
- 401K Retirement Plan with company match up to 30%
- Life Insurance, Short-Term and Long-Term Disability
- Special Program Options: FSA, EPA, Legal Services, and Identity Theft
- Continuous Training for your Professional Development
- Working in a dynamic, collaborative, and fun environment
- Coached and supported career growth
Responsibilities
What Will I Do?
As the Office Coordinator/Receptionist, you will play a vital role in ensuring smooth day-to-day operations and creating a welcoming environment for staff, visitors, and customers. Your responsibilities will include:
Reception & Communication:You’ll be the first point of contact for guests and vendors, managing front desk interactions, distributing mail, packages, employee checks, badges, and apparel, and sending out customer correspondence such as invoices and thank-you cards.
Administrative & Financial Support:You’ll assist with accounts receivable tasks by processing and tracking cash and check payments in ServiceTitan, collecting reimbursement receipts, and supporting managers with administrative duties like copying and laminating.
Event Coordination & Culture:You’ll help plan and execute company events, meetings, and employee appreciation activities. You’ll also maintain birthday and anniversary calendars and send out internal communications to keep the team informed and engaged.
Office Maintenance & Supplies:You’ll manage inventory and ordering of office, restroom, and breakroom supplies, including branded apparel. You’ll ensure common areas are clean, organized, and well-stocked to support a productive work environment.
General Support:You’ll perform various tasks as needed to support office operations and uphold company standards, contributing to a positive and efficient workplace culture.
Qualifications
Do I Have What It Takes?
- High school diploma or equivalent required; associate degree preferred
- Minimum 2 years of experience in office coordination, administration, or customer service
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Experience with ServiceTitan and other office platforms preferred
- Strong organizational, communication, and multitasking skills
- Minimum of 2 years of office experience.
- Ability to lift up to 50 lbs. and work in a fast-paced office environment
Wrench Group and its affiliates are proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, genetic information, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. The company encourages all qualified candidates who are eligible to work in the United States to apply, but it does not sponsor applicants or employees who require a visa to work legally.