What are the responsibilities and job description for the Administrative Assistant (Hybrid) – Healthcare / ABA Company position at ABA Squad Inc?
Benefits:
- 401(k)
- Dental insurance
- Paid time off
- Vision insurance
- Health insurance
About Us
We are a growing Applied Behavior Analysis (ABA) company providing high-quality services to children and families. Our team is fast-paced, collaborative, and focused on operational excellence. Join us to make an impact while growing your career!
Position Overview
We are seeking a highly organized and proactive Administrative Assistant to support executive leadership, HR, and daily operations. This role is essential in keeping our organization running smoothly. The ideal candidate is detail-oriented, tech-savvy, and able to manage multiple priorities independently.
Key Responsibilities
1. Executive / CEO Support
- Coordinate events and conference logistics (e.g., ABA conferences)
- Assist with creation and organization of marketing materials
- Post content on social media
- Communicate with vendors
- Request quotes, compare pricing, and make approved business purchases
2. HR Administrative Support
- Assist with onboarding paperwork (offer letters, documents, checklists)
- Track employee documentation (licenses, RBT certifications, expirations)
- Maintain HR files and compliance records
- Send reminders for credential renewals, missing onboarding items, and annual trainings
- Maintain candidate tracking sheets
- Prepare basic HR reports (turnover, hires, etc.)
3. Operations / General Admin Support
- Perform data entry and maintain organized records (insurance info, employee data, etc.)
- Maintain trackers and spreadsheets
- Prepare and format documents (forms, templates, letters)
- Support internal communications (announcements, reminders)
Qualifications
- 1–3 years of administrative experience (healthcare experience preferred)
- Strong organizational and time management skills
- Proficiency in Microsoft Office (Excel required)
- Excellent written and verbal communication skills
- Ability to handle confidential information
- Detail-oriented, proactive, and tech-savvy
Preferred (Not Required):
- Experience in HR
- Experience in healthcare or ABA
- Experience supporting leadership
Location: Miami-Dade, FL (Hybrid):
In-Office: Tuesday–Thursday | Remote: Monday & Friday
Compensation: $22–$25/hour (based on experience)
In-Office: Tuesday–Thursday | Remote: Monday & Friday
Compensation: $22–$25/hour (based on experience)
Benefits
- Paid holidays
- 2 weeks paid time off
- Health insurance (50% employer contribution)
- Dental & vision available
- 401(k) option
- Growth opportunities within the company
Why Join Us?
Be part of a supportive, collaborative team where your contributions truly matter. You’ll help drive our mission forward, make an impact on daily operations, and have opportunities to grow within the company. We value teamwork, initiative, and professionals who take pride in helping children and families thrive.
Flexible work from home options available.
Salary : $22 - $25