Administrative Assistant

Position Objective:

Administratively assist the plant in any and all areas. Perform certain accounting duties to assist Accounting Manager.

Key Result Areas:

Performance Standards

Core Values

• Continuously exhibit and set the example for others in displays of Company values: Customer Centric, Ambitious, Proactive, Innovative, Collaborative and Accountable.

Administrative

• Answer phones
• Entering production batches into LX daily; coordinate with staff accountant to review batch entry and work with production to correct any errors
• Maintain binder with LX instructions for batch entry and inventory adjustments
• Enter receiving
• Perform Inventory adjustments as needed to maintain lot control and tracking.
• Assist Maintenance with Mainsaver software: parts inventory, preventive maintenance records, receiving purchase orders
• Administer maintenance program and record keeping for powered air purifying respirators (PAPR).
• Perform regular maintenance on PAPRs.
• Assist with the administration of plant safety, health, and environment programs.
• Perform initial on boarding training for new hires.
• Create sample order shipment documents
• Greet and check-in vendors, drivers, and guests
• Schedule meetings
• Inventory and reorder office supplies
• Inventory and reorder cafeteria supplies
• Support all departments, as needed
• Broaden skillset in order to be a backup for other positions, as needed
• Facilitate, track and distribute safety trainings monthly

Systems

• Point of contact for planning and deployment of hardware/software projects, improvements and installations

Safety

• Safety is mandatory for both personal safety and the safety of others
• Complete any and all forms, checklists and documentation required by Company policies and procedures
• Help endorse and maintain a safe culture at all times

Quality

• Ensure administrative work is done correctly and efficiently

Human Resources

• Comply with HR policies and procedures.
• Comply with relevant employee laws

Other

• Other duties as assigned

a combination of the listed skills and knowledge is preferred

• High School diploma or equivalent is required
• Basic mathematical skills including addition, subtraction, fractions, and percentages
• Strong written and oral communication, in English
• Excellent PC skills in Word, Excel, and PowerPoint

working conditions

• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, tools, or controls; and talk, hear and smell. The employee frequently is required to reach with hands and arms. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl.
• The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
• While performing the duties of this job, the employee is sometimes exposed to airborne particles and chemicals. The employee occasionally works near moving mechanical parts.  The employee frequently works in high places and is infrequently exposed to toxic or caustic chemicals. The employee is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, risk of electrical shock, and vibration.

other factors

• Schedule may vary depending upon plant schedule.
• Some overtime may be required