What are the responsibilities and job description for the Executive Assistant position at AB Hires and Consulting LLC?
A well-established investment and asset management firm is seeking a self-driven and ambitious Executive Assistant to join its growing team. The firm manages a diverse portfolio of investments and business ventures across multiple industries and is known for its fast-paced, entrepreneurial environment. This role will support leadership and internal operations through a variety of administrative, organizational, and communication-related responsibilities. The ideal candidate is highly organized, professional, detail-oriented, and capable of handling sensitive information with discretion. The company values integrity, reliability, and strong execution, and is seeking someone who thrives in a high-level business environment and can help keep operations running smoothly and efficiently.
Responsibilities:- Main point of contact amongst executives, staff, external partners, and other satellite offices
- Manage information flow via email and other messaging platforms in a timely and accurate manner.
- Manage CEO calendars and set up meetings
- Make travel and accommodation arrangements occasionally
- Prepare weekly, monthly or quarterly reports
- Oversee the performance of other clerical staff
- Format information for internal and external communication – memos, emails, presentations, reports
- Screen and direct phone and distribute correspondence
- Organize and maintain the office filing systems
- Maintain compliance with all company policies and procedures
- Other duties as assigned
- Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.
- 1-2 years of office administration or similar related experience
- Excellent computer proficiency (MS Office – Word, Excel, and Outlook)
- Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
- Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
- Work experience as an Executive Assistant, Personal Assistant, or similar role
- Outstanding organizational and time management skills
- Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)
- Discretion and confidentiality
- High school diploma or GED required.
- Associate degree preferred.
Salary expectation: 75K-110K
Benefits: Hybrid set up. PTO Health Insurance
Salary : $75,000 - $110,000