What are the responsibilities and job description for the HR & Union Benefits Specialist position at AB Facility Services?
About Us
AB Facility Services is a trusted facility solutions partner delivering integrated maintenance and building support services - helping organizations create and maintain safe, efficient, high-performing, and welcoming environments.
Position Summary
AB Facility Service is seeking an experienced HR & Union Benefits Specialist with 7 years of HR and union administration experience in the construction industry. This position will support day-to-day HR operations while managing union benefits, CBA requirements, union reporting, and fringe benefit setup and administration within the HR/payroll systems.
Key Responsibilities
- Provide day-to-day HR Generalist support to employees and managers.
- Manage onboarding, offboarding, employee changes, HRIS updates, and employee records.
- Administer union benefits and eligibility in accordance with applicable CBAs.
- Manage union enrollments, classifications, benefit changes, and eligibility requirements.
- Set up and maintain union wage, benefit, and fringe requirements within HR/payroll systems.
- Set up new union accounts, classifications, benefit funds, fringe rates, and contribution requirements in the system.
- Maintain and update union fringe rates, pension, health & welfare, vacation, training, and other benefit contributions.
- Prepare and submit recurring union reports and fringe benefit reports.
- Reconcile union reports against payroll and timekeeping records.
- Review payroll data to ensure union wages, deductions, and fringe benefits are accurate.
- Resolve discrepancies between payroll, union reports, benefit funds, and CBA requirements.
- Assist with certified payroll and construction labor reporting.
- Interpret and apply CBA requirements related to wages, classifications, benefits, and fringe obligations.
- Work with union representatives, benefit funds, Payroll, Accounting, and Operations.
- Maintain accurate union records and documentation for audits and compliance.
- Support general HR compliance, benefits administration, and employee relations.
Required Qualifications
- 7 years of HR Generalist, HR Operations, Union Benefits, or related experience.
- Required: 7 years of union HR/benefits experience in the construction industry.
- Strong knowledge of construction CBAs, union benefits, wage requirements, and fringe obligations.
- Hands-on experience with union reporting and fringe benefit setup in HR/payroll systems.
- Experience setting up and maintaining union rates, classifications, benefit funds, and contribution rules.
- Experience with pension, health & welfare, vacation, training, and other union fund reporting.
- Strong payroll reconciliation and Excel skills.
- Experience with HRIS/payroll systems and system configuration.
- Ability to interpret and apply CBAs accurately.
- Strong attention to detail and ability to manage multiple recurring reporting deadlines.
- Excellent communication, organization, and problem-solving skills.