What are the responsibilities and job description for the Office Manager – Autism Therapy Clinic position at Aaran Therapy Center?
Location: Woodbury, Minnesota
Schedule: Full-time, Monday to Friday, on site
About Us
We are a family-focused autism therapy clinic in Woodbury. Our team provides ABA and related services to help children grow and succeed. We believe in creating a supportive and welcoming space for both families and staff.
Position Overview
The Office Manager is the first point of contact for families and staff. This role keeps the clinic running smoothly by handling scheduling, records, communication, and daily operations.
Key Responsibilities
- Welcome families and visitors, answer phones, and respond to emails.
- Manage client and staff schedules, handle cancellations, and keep calendars up to date.
- Maintain accurate and confidential client records and ensure HIPAA compliance.
- Support insurance processes, including verifying benefits, collecting copays, and preparing documents for billing.
- Order supplies, track inventory, and work with vendors when needed.
- Help with new staff onboarding and provide daily communication to the team.
- Prepare simple reports such as attendance, authorizations, and scheduling updates.
Qualifications
Required
- At least 2 years of experience in a healthcare or therapy office setting.
- Knowledge of HIPAA and experience handling confidential records.
- Strong organizational skills and attention to detail.
- Ability to manage multiple schedules and adjust to changes quickly.
- Comfortable using computers, EMR/EHR systems, and Microsoft Office or Google Workspace.
- Clear and professional communication skills.
Preferred
- Experience in an autism or ABA therapy clinic.
- Familiarity with insurance verification and payer portals.
- Bilingual skills (Spanish, Somali, or Hmong) are a plus.
Compensation and Benefits
- Pay range: $23 to $28 per hour, depending on experience.
- Paid time off and paid holidays.
- Retirement plan with employer contribution (if available).
- Professional development and growth opportunities.
How to Apply
Please apply with your resume. Qualified candidates will be contacted for a phone interview, followed by an on-site interview at the clinic.
Equal Opportunity
We welcome applicants from all backgrounds and are proud to be an Equal Opportunity Employer.
Salary : $23 - $28