What are the responsibilities and job description for the Office Manager position at Aalo Atomics?
About Aalo Atomics
Aalo Atomics is pioneering a new era in clean energy with factory-fabricated microreactors designed to deliver affordable, scalable, and reliable nuclear power. Our mission is to make nuclear energy globally accessible, starting with the Aalo-1, a 10 MWe reactor leveraging cutting-edge safety, modularity, and efficiency. Based in Austin, TX, we’re rapidly growing as we work to deploy the world’s first fleet of advanced microreactors. Join us and help revolutionize energy for a sustainable future.
About The Role
Aalo is seeking a friendly, organized, and proactive Office Manager to serve as the face of our office and keep day-to-day operations running smoothly. This role is ideal for someone who enjoys creating a welcoming environment, juggling multiple tasks, and supporting a dynamic team. The Office Manager will be the first point of contact for visitors and employees, ensuring the front desk and overall office environment reflect Aalo's professionalism and hospitality. This person will need to be able to comfortably commute to North Austin or Idaho Falls.
What You'll Do
Front Desk & Visitor Experience
Aalo Atomics provides a collaborative and supportive work environment, opportunities for professional growth, intellectually challenging careers, and competitive compensation. Aalo Atomics is an equal opportunity employer and considers all employment decisions without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status, or any other characteristic protected by law.
Applicants must be U.S. Citizens or U.S. Persons in compliance with 10 CFR Part 810 and may not hold non-compliant foreign citizenships.
Direct applicants only. No recruiters or staffing agencies, please.
Aalo Atomics is pioneering a new era in clean energy with factory-fabricated microreactors designed to deliver affordable, scalable, and reliable nuclear power. Our mission is to make nuclear energy globally accessible, starting with the Aalo-1, a 10 MWe reactor leveraging cutting-edge safety, modularity, and efficiency. Based in Austin, TX, we’re rapidly growing as we work to deploy the world’s first fleet of advanced microreactors. Join us and help revolutionize energy for a sustainable future.
About The Role
Aalo is seeking a friendly, organized, and proactive Office Manager to serve as the face of our office and keep day-to-day operations running smoothly. This role is ideal for someone who enjoys creating a welcoming environment, juggling multiple tasks, and supporting a dynamic team. The Office Manager will be the first point of contact for visitors and employees, ensuring the front desk and overall office environment reflect Aalo's professionalism and hospitality. This person will need to be able to comfortably commute to North Austin or Idaho Falls.
What You'll Do
Front Desk & Visitor Experience
- Greet all visitors, guests, and employees warmly and professionally at the front desk
- Address visitor needs promptly, directing them to the appropriate person or resource
- Maintain visitor sign-in/sign-out procedures and badge issuance, if applicable
- Answer, screen, and direct incoming phone calls
- Keep the reception and lobby areas clean, organized, and presentable at all times
- Arrange and order meals, snacks, and beverages for visitors, meetings, and office events
- Coordinate catering logistics, including setup and cleanup
- Maintain kitchen/break room supplies and ensure these areas are stocked and tidy
- Accommodate dietary restrictions and preferences when ordering meals
- Order and maintain office supplies, equipment, and inventory
- Serve as primary point of contact for building management, vendors, and service providers
- Coordinate office maintenance, repairs, and cleaning services
- Manage incoming and outgoing mail, packages, and deliveries
- Support new employee onboarding (workspace setup, supplies, welcome materials)
- Assist with scheduling and preparing conference rooms for meetings
- Help plan and execute company events, celebrations, and team gatherings
- Maintain office policies and procedures, suggesting improvements as needed
- Manage office-related budgets, expenses, and vendor invoices
- Provide general administrative support to leadership and staff as needed
- Ensure compliance with workplace safety and health standards
- High school diploma or GED required
- Prior experience in an office support, administrative, or customer service role preferred
- Excellent interpersonal and communication skills
- Strong organizational skills with the ability to multitask and prioritize
- Friendly, professional, and welcoming demeanor
- Proficiency with basic office software (email, scheduling tools, Microsoft Office or Google Workspace)
- Ability to problem-solve independently and take initiative
- Reliable, punctual, and detail-oriented
- Ability to sit, stand, and move around the office for extended periods
- Occasional lifting of office supplies or deliveries (up to 25 lbs)
- Based in the United States
- Willing to work on-site in North Austin, TX or Idaho Falls, ID
- Competitive salary based on experience
- Health, Dental, Vision Insurance
- Paid Time Off
- Corporate Gym Membership
Aalo Atomics provides a collaborative and supportive work environment, opportunities for professional growth, intellectually challenging careers, and competitive compensation. Aalo Atomics is an equal opportunity employer and considers all employment decisions without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status, or any other characteristic protected by law.
Applicants must be U.S. Citizens or U.S. Persons in compliance with 10 CFR Part 810 and may not hold non-compliant foreign citizenships.
Direct applicants only. No recruiters or staffing agencies, please.