Staff Assistant (Secret Clearance)

Aalis Management Consulting is an 8(a) certified Service-Disabled Veteran-Owned Small Business (SDVOSB) and Economically Disadvantaged Woman-Owned Small Business (EDWOSB) driven by the same principles that guide our armed forces. Founded by a US Army veteran, we take pride in our core values: excellence in reputation, commitment, candor, teamwork, and dependability. Our team delivers stakeholder-focused support in the areas of Acquisition & Procurement Support, (IT) Financial Management, Program Management, and Logistics & Supply Chain Support. Visit us at www.aalismc.com

Title: Staff Assistant
Client: Federal Agency
Location: Washington, D.C. (May require travel to Tucson, AZ; Houston, TX; Portsmouth, NH (two locations); Philadelphia, PA; and Arlington, VA.)
Clearance: Secret
Security Clearance Statement: This position requires a government security clearance; applicants must be U.S. citizens to be considered.
Number of Position(s): 7
Work Schedule: 8 am – 5 pm
Work Day: Monday – Friday

Aalis Management Consulting is seeking detail-oriented Staff Assistants to provide high-level administrative, operational, and executive support to senior federal government leadership. These positions require professionals who can manage sensitive correspondence, coordinate executive priorities, and ensure the accurate and timely processing of official government documentation.

• Provide administrative and operational support to senior government executives, directors, and leadership teams.

• Coordinate the preparation, review, routing, and clearance of official government correspondence, memoranda, reports, and briefing materials.

• Review and edit documents for accuracy, grammar, consistency, formatting, and compliance with established procedures.

• Manage the flow of information between executive offices, internal departments, and external stakeholders.

• Track assignments, action items, document approvals, and deadlines to ensure timely completion.

• Prepare executive-level correspondence, meeting materials, presentations, and status updates.

• Maintain organized electronic records, shared documents, and tracking systems using Microsoft Office and SharePoint.

• Coordinate with government personnel to resolve documentation issues, obtain required approvals, and support operational priorities.

• Exercise sound judgment when handling sensitive information and time-critical assignments.

• Identify opportunities to improve administrative workflows, document management, and communication processes.

• 3 years of relevant administrative, staff support, or executive support experience.

• Bachelor's degree from an accredited institution.

• Experience preparing, reviewing, editing, and coordinating professional correspondence and official documentation.

• Strong written communication, proofreading, and editorial skills.

• Proficiency in Microsoft Office, including Word, Excel, Outlook, PowerPoint, and SharePoint.

• Ability to manage competing priorities, meet strict deadlines, and maintain accuracy.

• Experience coordinating with senior leadership and multiple stakeholders.

• Strong attention to detail, organizational skills, and professional judgment.

• Previous experience supporting a federal government agency in a staff assistant or executive administrative capacity.

• Familiarity with Department of State, Consular Affairs, or Passport Services operations.

• Experience coordinating government document clearance, routing, and approval processes.

• Experience supporting senior government officials, including Deputy Assistant Secretaries, Managing Directors, or equivalent leadership.

• Advanced SharePoint experience, including document organization, version control, and workflow tracking.

Aalis Management Consulting is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.