What are the responsibilities and job description for the Administrative Assistant position at Aalberts Integrated Piping Systems Americas?
At Aalberts Integrated piping systems, we have the best, most complete flow control device and connection technology portfolio in the industry. Our goal is to make it an easier and better buying experience by being the only organization that offers a complete line of flow control devices and piping systems solutions.
The Community You Will Join:
At Aalberts IPSA, we believe that empowering our people is key to our success; offering a collaborative work environment, meaningful development opportunities, and a competitive benefits package designed to support our employees both professionally and personally.
The Impact You Will Make:
Reporting directly to the Director of People and Culture, The Administrative Assistant will support the People & Culture team, with a primary focus on supporting the payroll function. This role will be responsible for preparing weekly and semi-monthly payrolls, coordinating talent acquisition activities, and assisting with various Human Resources projects. The ideal candidate maintains confidentiality and accuracy in all tasks, demonstrates strong organizational skills, and thrives in a fast-paced environment.
A Typical Day:
- Prepare and submit weekly and semi-monthly payrolls accurately and on time.
- Collaborate with payroll, HR teams, and vendors to ensure compliance with company policies and regulations.
- Maintain accurate payroll records and assist with audits as needed.
- Manage scheduling and calendar coordination for hiring teams and candidates, including launch calls, interviews, debriefs, and strategy sessions.
- Coordinate candidate and new hire travel arrangements.
- Own the onboarding process from pre-hire screening through Day 3 of orientation.
- Assist with communications to talent pools and candidate engagement.
- Support tracking and reporting of talent acquisition KPIs (e.g., time to fill, cost to fill, source effectiveness).
- Respond to employment-related information requests, including employment verifications and other documentation needs.
- Maintain confidentiality and professionalism in handling sensitive information.
- Provide administrative support to the People & Culture team as needed.
- Complete any additional duties as assigned by the manager.
Your Expertise:
- 2 years of administrative experience, preferably in HR or payroll, or related field in a manufacturing industry.
- 1 year minimum in hourly payroll processing; preferably in a medium company setting.
- Demonstrated ability to communicate professionally and effectively with diverse audiences, ensuring clarity and understanding in all verbal and written actions.
- Strong attention to detail and organizational skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and HRIS/payroll systems.
- Ability to manage multiple priorities and meet deadlines.
Targeted Attributes:
- Experience with payroll processing systems.
- Familiarity with recruiting platforms and applicant tracking systems.
- Analytical mindset with ability to track and report metrics.
Your Location:
This position is hybrid at our Charlotte, NC 28277 office. Onsite days are Monday, Tuesday, Wednesday, and Thursday.
Our Commitment to All:
Aalberts Integrated Piping Systems is an equal opportunity employer. At Aalberts IPS, we are committed to treating all Applicants fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
How We Take Care of You:
The salaried rate for this role is fair and decided upon based on experience and proven skills alignment through our interview process. This role will observe our companies 12 paid holidays, generous paid time off, and competitive full suite benefits package.
