What are the responsibilities and job description for the Administrative Support Specialist position at AAAS?
AAAS has an exciting opportunity for an Administrative Support Specialist to join our Facilities department.
This position assists with the day-to-day functions of the Facilities Services team. This role also helps the assistant director stay on top of objectives, whether administrative or manual labor.
Help us ignite the next era of science.
What You’ll Do
- Set up furniture for events and coordinate office moves, manage supplies, support space planning, and help ensure the facility is safe and functional
- Schedule and answer e-mails pertaining to events.
- Manage event schedules, maintain records, handle correspondence, and support day-to-day office operations for the facilities team
- Develop invoices for outside clients
- Create, reorganize, and edit various documents
- Receive, log, and track maintenance requests; coordinate with Akridge Engineering team to ensure timely completion. Give work order corresponding’s to the Akridge Engineering team
- Walk the Building daily to look for maintenance items that need attention
- Serve as a point of contact for employees or tenants regarding facility issues, ensuring clear communication and follow-up.
Minimum Requirements
- Bachelors degree
- Administrative skills
- Being able to lift 50 lbs. and using tools.
- Knowledge of various applications (MRM, Microsoft Office, Adobe Suite, Auto Cad)
- Knowledge of Finance Procedures
Application Process
Submit a resume and cover letter outlining qualifications and interest in the position by April 22, 2026. Applications are reviewed on a rolling basis. A Recruiter will contact you with next steps if you are selected for an interview.
The anticipated initial rate of compensation for this position is $50,000 to $57,000 per year. AAAS currently provides the following benefits for this position: paid vacation leave, paid sick leave, paid holidays, health insurance, flexible spending account, dental insurance, life insurance, vision insurance, retirement benefits, short- and long-term disability, each subject to the terms of the applicable program. Additional benefits may apply.
Any actual offer of employment, reflecting the total compensation package and benefits, will be made in the sole discretion of AAAS and will be based on a variety of factors, including years of experience, depth of experience, and other relevant factors. AAAS reserves the right to amend or modify its employment benefits and compensation structure at any time. AAAS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity, national origin, age, disability, veteran status, or other protected category. AAAS uses E-Verify to confirm the employment eligibility of all newly hired employees. No visa sponsorship is available for this position.
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Salary : $50,000 - $57,000