What are the responsibilities and job description for the Contract Administrator position at AAA USA?
As a Contract Administrator, you are responsible for managing and supporting the lifecycle of contracts from initiation to closure. You will work closely with internal stakeholders (e.g., sales, legal, procurement, engineering) and external partners to ensure contractual compliance, risk mitigation, and alignment with company policies and objectives.
Essential Functions:
- Initiate quote requests in accordance with Sales Check List (SCL) and quote database requirements.
- Perform quote to configuration verification of approved quotes and confirm risk assessments and delivery schedules are provided.
- Maintain all Contract records in accordance with departmental requirements.
- Support Contract Managers with proposals through proofreading, price validation and record keeping.
- Support tracking of in-process quotes.
- Prepare Purchase Agreements and Amendments for Contract Manager review using approved templates and all approved supporting documents to include: pricing, aircraft configuration and delivery schedules.
- Maintain contract records, in accordance with departmental requirements, for all internal and external offer documents and approvals.
- Support contract negotiations through document revision control and negotiation tracking tools as required.
- Assist in the delivery process by compiling the required delivery documents for Contract Manager review and approval including the final invoice (compilation of the Purchase Agreement and all Amendments); delivery affidavit; sales tax exemption form (if applicable); and title transfer documents – Aircraft Registration and Bill of Sale.
- Prepare Promissory Note and Security Agreement for applicable contracts.
- Compiles Technical Publications requests and distributes internally as well as to engine OEMs.
- Acts as a liaison for interchange of information between Contracts, Offers, Sales, and Program teams from configuration development, and issue of purchase agreement, through delivery of aircraft.
- Attend various Sales meetings and functions as necessary
- Two years of higher education preferably in Business Management.
- Ability to independently draft basic contracting documents.
- Minimum two years of business related experience.
- Ability to plan, organize, prioritize, coordinate multiple work assignments and meet critical deadlines.
- Excellent interpersonal skills, dynamic and highly team-oriented
- Ability to think strategically and independently.
- Ability to work optimally in a cross functional team environment.
- Ability to communicate in English effectively in verbal and written forms.
About AAA USA:
AAA USA is an in-situ manufacturing company that offers specialized subcontracting and technical assistance services related to industrialization, production and supplier monitoring processes in the Aerospace and Transportation sector.With over 1,000 employees, AAA USA draws its strength from the AAA European Group, a major player in the industry for 25 years. The Group generates more than 350 million dollars of annual revenue and employs over 3,500 people throughout the world. Supported by the international expertise of the AAA Group, we offer our customers the benefit of a proven approach to deliver a high-quality finished product. Our In-situ approach that focuses on productivity, on-time delivery, quality and efficiency has given us a leading position at our clients’ facilities and operations.
