Mailing Specialist

Pay Rate: $25-28/HR 
Hours: M-F 7am - 3:30pm
Location: 4224 Campus Point Dr, San Diego

MUST have : IATA exp

Team Overview:
Solo on the site
Would have a team of maintenance workers
HM and senior FM

Summary:
The Facilities & Logistics Coordinator supports daily onsite operations by managing shipping and receiving (including IATA-compliant shipments), providing light facilities maintenance, and serving as the primary representative for client-facing interactions. This role is highly customer-focused and ensures smooth workplace operations while maintaining standards of service. And other duties as assigned.

Key Responsibilities
Shipping & Receiving (Primary) (4-6 hours a day) - Main responsibility
•       Receive, log, distribute, and ship inbound and outbound materials and packages
•       Prepare and process IATA-compliant shipments (dangerous goods, regulated materials, etc.)- EXPERIENCE WITH THIS WOULD BE A HUGE PLUS
•       Coordinate with couriers, freight vendors, and internal stakeholders
•       Maintain accurate shipping records, tracking, and documentation
•       Ensure compliance with safety, security, and regulatory requirements
•       Maintain inventory of supplies of shipping materials
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Facilities & Workplace Support
•       Perform light maintenance (minor repairs and basic troubleshooting)
•       Submit and track service requests and vendor work orders
•       Conduct routine walkthroughs to identify facility issues
•       Support preventive maintenance and safety programs
•       Light Workplace Experience duties (break areas)

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Client & Customer Experience (Face of client)
•       Serve as the front-line client representative for onsite clients and vendors
•       Provide high-touch customer service and professional communication
•       Respond promptly to service requests and inquiries
•       Build strong client relationships and maintain a polished, welcoming environment
•       Follow policies, EHS standards, and client-specific procedures

Required Qualifications
•       Experience in shipping & receiving, including IATA shipping certification or hands-on experience
•       Prior facilities, workplace services, or operations experience
•       Strong customer service and interpersonal skills
•       Ability to perform light physical work (lifting, moving equipment) up to 50lbs
•       Basic computer skills (Outlook, Excel, work order systems)
•       High school diploma or equivalent
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Preferred Qualifications
•       Experience in a corporate, lab, or tech environment
•       Material handling experience