What are the responsibilities and job description for the Job Title: Administrative Assistant position at AA Chicago Cleaning?
About Us
We are a rapidly growing cleaning and facility services company managing multiple residential and commercial properties. Our team is focused on reliability, quality, and strong client relationships—and we’re looking for someone who can help keep our operations running smoothly as we continue to scale.
The Role
We’re hiring an Administrative Assistant to support day-to-day operations. This is not a slow office job—this is a fast-paced, problem-solving role where you’ll be coordinating schedules, communicating with clients and staff, and keeping everything organized behind the scenes.
If you’re someone who thrives under pressure, takes initiative, and likes being the person that keeps everything together—this role is for you.
What You’ll Be Doing
- Coordinate daily cleaning schedules across multiple properties
- Communicate with clients, property managers, and team members
- Handle last-minute call-offs and find coverage quickly
- Manage service requests, work orders, and follow-ups
- Assist with onboarding new clients and employees
- Support invoicing, billing, and basic administrative tasks
- Order supplies and coordinate with vendors
- Help with hiring (posting jobs, scheduling interviews, screening candidates)
- Keep operations organized and running efficiently
What We’re Looking For
- 1–3 years of administrative, dispatch, or operations experience
- Strong organization and time-management skills
- Excellent communication skills (phone, text, email)
- Ability to multitask and stay calm in a fast-paced environment
- Problem-solver who takes initiative and ownership
- Reliable, detail-oriented, and accountable
Bonus Points If You Have
- Experience in cleaning, property management, or service-based businesses
- Familiarity with scheduling or dispatch software
- Basic bookkeeping or invoicing experience
Why This Role Is Different
- You’ll play a key role in daily operations (not just paperwork)
- Opportunity to grow into an Operations Manager position
- Be part of a company that is actively growing and scaling
- Your work will have a direct impact on success and client satisfaction
Schedule
- Monday–Friday
- Occasional after-hours communication for urgent coverage
How to Apply
Send email to Nathan@aachicagocleaning.com
Pay: $18.00 - $23.00 per hour
Work Location: Hybrid remote in Chicago, IL 60642
Salary : $18 - $23