Human Resources & Administrative Specialist BILINGUEL

• We are seeking a bilingual professional fluent in both English and Spanish who is organized, responsible, and detail-oriented to support the Human Resources Department. This position will assist with maintaining employee records, preparing reports, coordinating tax-related documentation, and ensuring administrative and compliance obligations are properly maintained and completed on time.

Key Responsibilities

• Maintain accurate and up-to-date employee files, records, and documentation.
• Assist with the hiring and onboarding process for new employees.
• Coordinate background checks and all required pre-employment documentation.
• Maintain accurate employee information in Human Resources and administrative systems.
• Prepare monthly, quarterly, and annual reports related to Human Resources and tax-related obligations.
• Prepare information and supporting documentation for Quarterly Financial Reports and Annual Financial Reports.
• Collect, organize, and prepare information required for tax reports and tax filings, in coordination with the company's accountant.
• Maintain organized records and documentation related to taxes, employees, payroll, and employment compliance.
• Prepare documentation and records for audits, reviews, and requests from governmental agencies.
• Monitor and track deadlines related to required reports, tax filings, and other administrative or compliance obligations.
• Prepare administrative and financial reports as requested by management.
• Maintain strict confidentiality regarding employee, payroll, financial, and company information.
• Assist with the implementation and enforcement of Human Resources policies and procedures.
• Maintain effective communication with employees, managers, accountants, vendors, and other relevant parties.
• Assist management with administrative tasks and special projects as needed.
• Perform notarial services for company documents and other authorized matters as required.

Qualifications

• Fluent in English and Spanish, both written and spoken.
• Must be a certified and commissioned Notary Public authorized to practice in the Commonwealth of Virginia.
• Previous experience in Human Resources, administration, accounting, payroll, or financial/reporting functions preferred.
• Knowledge of tax reporting and tax compliance requirements.
• Experience preparing monthly, quarterly, and annual reports.
• Proficiency in Microsoft Excel and administrative or Human Resources software systems.
• Strong organizational skills and exceptional attention to detail.
• Ability to handle highly confidential and sensitive information professionally.
• Strong written and verbal communication skills.
• Ability to meet deadlines and manage multiple priorities.
• Ability to work independently while maintaining effective communication with management and other departments.
• Strong problem-solving and analytical skills.
• Professional, dependable, and responsible work ethic

Work Schedule

• Monday through Friday
• 9:00 AM – 5:00 PM
• 40 hours per week
• Full-time position

Job Type: Full-time

Pay: $23.00 - $25.00 per hour

Work Location: In person

Salary : $23 - $25